Events Manager

Job Title: Events Manager 

Department: Marketing & Communications 

Classification: Full-Time, Exempt 

Job Grade:  9 

Reports to: Strategic Communications Director 

Our Culture 

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. 

Position Summary 

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Events Manager at the Eugene Family YMCA provides strategic leadership, coordination, and operational oversight for the Y’s portfolio of large-scale community events and multi-event series throughout the year. This role partners closely with program directors, association leadership, and community stakeholders to ensure events are mission-aligned, inclusive, well-executed, and reflective of the Y’s values and brand. 

The Events Manager serves as the central point of coordination for planning timelines, logistics, cross-functional communication, vendor management, and post-event evaluation—while honoring shared ownership with departments and program leaders. 

Essential Functions 

• Leads the planning, coordination, and execution of the Y’s major community events and event series, including but not limited to: 

• Healthy Kids Day 

• Walk-It-Off series 

• Welcoming Festival 

• Halloween community event 

• Promoting CommUNITY events and initiatives 

• Member Appreciation events 

• Key All Staff appreciation events (in partnership with HR) 

• Milestone events, such as the Y’s birthday 

• Other association-wide events as assigned 

• Attends community-wide events as a representative of the Y, showcasing our programs and services 

• Develops and maintains standardized event planning frameworks, timelines, and tools to support consistent, high-quality execution across departments 

• Serves as the primary project manager for association-wide events, ensuring clarity of roles, deadlines, dependencies, and decision-making authority 

• Lead event staff and volunteers. Create timelines, task lists, and run-of-show documents to ensure seamless coordination across roles 

• Partners with program directors and department leaders to align event goals with program outcomes, community impact, equity commitments, and organizational strategy 

• Coordinates logistics including site planning, permits, vendor contracts, equipment rentals, staffing plans, volunteer needs, safety considerations, and accessibility accommodations 

• Collaborates with Marketing & Communications staff to support event promotion, branding, messaging, and post-event storytelling 

• Create, propose, monitor, and manage budgets for all events. Ensure cost-effective operations while maximizing event ROI and impact 

• Propose budget and shepherd YMCA sponsorship of events hosted by partners 

• Track attendance, key metrics, and engagement outcomes. Leverage data to inform planning and improve future events. Oversees event budgets in collaboration with finance and department leaders; monitors expenses and ensures fiscal responsibility 

• Builds and maintains relationships with community partners, sponsors, vendors, and external stakeholders involved in Y events 

• In partnership with the Philanthropy department, secures sponsorship revenue to support events; including identifying, soliciting, and closing new sponsorship opportunities 

• In partnership with the Philanthropy department, creates customized sponsorship packages and proposals, aligning sponsor interests with event mission and visibility opportunities to maximize financial support and strategic value 

• Develops systems for collecting feedback, participation data, and outcome metrics; prepares post-event evaluations and recommendations for continuous improvement 

• Ensures events reflect the Y’s commitment to inclusion, belonging, and equitable access for all community members 

• Participates in cross-functional planning meetings, committees, and task forces as assigned 

• Solves complex problems; applies prior research, training, or event management approaches in new ways; develops and recommend new alternatives to senior leaders. 

• Serve as an articulate, confident spokesperson at events and with stakeholders. Demonstrate the ability to present event goals and outcomes to various audiences 

• Completes all required trainings as assigned by supervisor, by scheduled due date 

• Maintains a current, valid Oregon driver’s license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout the term of employment 

• Protects the organization’s value by keeping information confidential at all times 

• Performs other duties as assigned 

Minimum Qualifications 

• Two years of post-high school training in Event Management, Marketing, Communications, Nonprofit Management, or a related field; or an equivalent combination of education and experience 

• At least 4-½ years of experience coordinating or managing complex events, programs, or initiatives involving multiple stakeholders 

• Demonstrated experience managing timelines, logistics, and budgets for large-scale or multi-event initiatives 

• Strong project management skills with the ability to balance multiple concurrent priorities 

• Excellent interpersonal and communication skills, with the ability to influence without authority and work collaboratively across departments 

Preferred Qualifications 

• Previous experience in a YMCA or nonprofit organization 

• Experience coordinating community-facing or mission-driven events 

• Conversational fluency in Spanish or another language commonly spoken in the community 

Professional Competencies 

• Ability to lead through collaboration, structure, and clarity rather than positional authority 

• Strong organizational and planning skills, with exceptional attention to detail 

• Strategic thinking skills, including goal-setting, execution, evaluation, and continuous improvement 

• Ability to manage ambiguity and shifting priorities while maintaining calm and professionalism 

• Commitment to equity, inclusion, and community-centered design 

Work Environment & Physical Demands   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.   

• The employee must pay frequent, and precise, attention to pressing deadlines and details.   

• The employee frequently is required to sit and reach, and must be able to move around the work environment.    

• The employee must intermittently lift and/or move up to 60  pounds.     

• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.   

• The noise level in the work environment is usually moderate.    

Employee Benefits & Discounts   

• Careers | Eugene Family YMCA (eugeneymca.org)   

The Eugene Family YMCA is an Equal Employment Opportunity Employer.   
  

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. The Y believes that diversity, inclusion, and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.   

If you need assistance or an accommodation due to a disability, you may complete the ADA Accommodation Request Form; or contact us at hr@eugeneymca.org or 541-686-9622.   

The Y: We're for youth development, healthy living, and social responsibility.  

Salary : $50,000 - $60,000