Executive Assistant

Ethos Group, an award-winning, full-service strategic consulting, marketing, and communications agency, is seeking an Executive Assistant in our New York office to support and report to our Co-Founders.

The Executive Assistant plays a critical role in ensuring efficiency and organization across the agency—they must be extremely detail-oriented and solution-oriented, possess superior communication and organizational skills, and have a strong desire to learn the business. This individual will manage schedules, projects, and priorities with discretion, precision, and a proactive mindset. Ideal candidates are resourceful, highly organized self-starters who thrive in fast-paced environments and demonstrate strong judgment and consistent commitment to excellence. 

Role & Responsibilities:

• Maintain and manage scheduling for the Co-Founders active calendars and maintain a well-organized system to keep them prepared and on time 
• Coordinate all calls, meetings, and track any scheduling items/meetings to-be-set
• Conduct outreach, prepare detailed research/agendas, and create/send calendar invites 
• Organize, prioritize, and execute projects from start to finish; manage timelines and ensure deadlines are met across high-priority, cross-functional projects; create and maintain detailed task lists and daily schedules
• Coordinate all domestic and international travel arrangements, including but not limited to managing reservations, creating detailed trip itineraries with airline travel, ground transportation and hotel accommodations
• Write and edit drafts of professional emails, agendas, meeting recaps
• Assist with day-to-day client work, including drafting internal and external materials and developing bespoke materials to support client and company needs.
• Assist with writing/editing new business and client materials including proposals, case studies and other documents
• Provide ongoing team and operational support to ensure workflows run smoothly and resources are effectively managed
• Assist in client-facing opportunities and engagements as needed, including preparation, scheduling, and on-site or virtual support to ensure seamless representation and execution 
• Coordinate “special projects” and additional responsibilities as needed (i.e. running errands, making reservations, and other ad hoc requests)
• Assist with HR and Operational duties as needed

Key Attributes Qualifications:

• Exceptional interpersonal, managerial, verbal and written communications skills
• Ability to remain solution-oriented, flexible, proactive, resourceful, and efficient while anticipating and addressing the Co-Founders’ needs 
• Strong work ethic, ability to work in a fast-paced environment, willingness to collaborate and availability after hours as needed 
• 1-3 years as an executive and/or personal assistant at a talent agency, public relations firm, management company, or sports/entertainment-adjacent company
• BA or BS in Communications, Marketing, or related field
• Passion and curiosity for the Sports and Entertainment Industries
• Operate with a professional demeanor and high level of discretion

Ethos Group is proud to be an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law