Executive & Operations Assistant (Part-Time)

About Ethereal Skin Medical Spa

Ethereal Skin Medical Spa is a luxury medical spa dedicated to providing exceptional patient care and advanced aesthetic treatments. As our company continues to grow, we're looking for an ambitious, highly organized, and proactive Executive & Operations Assistant to work directly with the owner.

This is more than an administrative position. We're looking for someone who wants to become a key part of building and scaling a successful business. If you're passionate about organization, operations, marketing, business strategy, and solving problems, we'd love to meet you.

What You'll Do

You'll serve as the owner's right hand, helping manage daily operations while driving efficiency and growth throughout the business & personal life.

Executive Support

• Manage calendars, appointments, meetings, and scheduling
• Organize emails, files, and important business documents
• Coordinate travel, events, and special projects
• Handle confidential information professionally

Assist with occasional personal errands and executive tasks

Business Operations

• Develop and improve systems, workflows, and Standard Operating Procedures (SOPs)
• Help oversee day-to-day business operations
• Keep projects organized and ensure deadlines are met
• Improve operational efficiency and identify areas for growth
• Assist with hiring, onboarding, and employee organization
• Errands

Marketing & Growth

• Coordinate social media planning and content creation
• Assist with marketing campaigns and promotions
• Help organize community events and partnerships
• Track marketing performance and recommend improvements
• Brainstorm creative ways to grow the business and increase client retention

Finance & Analytics

• Assist with budgeting and expense tracking
• Review business reports and performance metrics
• Help organize bookkeeping documents
• Track KPIs and identify opportunities to improve profitability

Strategic Projects

• Research vendors, software, and new business opportunities
• Help implement new systems and technologies
• Support business expansion initiatives
• Take ownership of projects from start to finish

Qualifications

We're looking for someone who is:

• Highly organized with exceptional attention to detail
• A self-starter who takes initiative without being asked
• Excellent at problem-solving and critical thinking
• Comfortable managing multiple priorities simultaneously
• Tech-savvy and quick to learn new software
• Professional, dependable, and trustworthy
• An outstanding communicator
• Passionate about helping businesses grow

Preferred Experience

Experience in one or more of the following is highly preferred:

• Executive or Administrative Assistance
• Business Operations
• Project Management
• Marketing & Social Media
• Finance or Bookkeeping
• Business Development
• Healthcare or Medical Spa Industry (preferred but not required)

The Ideal Candidate

This position is perfect for someone who thinks like an entrepreneur. We want someone who enjoys creating systems, improving efficiency, solving problems, and helping a business reach the next level.

You're someone who doesn't wait to be told what to do—you see opportunities, take ownership, and make things happen.

Why Join Ethereal Skin Medical Spa?

• Work directly with the owner and play a key role in the company's growth.
• Opportunity to influence business decisions and strategy.
• Diverse responsibilities with no two days the same.
• Professional growth and advancement opportunities as the company expands.
• Collaborative, positive, and supportive work environment.
• Competitive hourly pay based on experience.

Schedule

• Part-Time (15–25 hours per week)
• Flexible scheduling

Some in-office work required

Pay: From $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance
• Referral program

Work Location: In person

Salary : $25