Executive Assistant and Office Manager

ECCF is seeking a highly organized and proactive Executive Assistant & Office Manager to support the CEO and executive team while ensuring the smooth operation of our office. This role will also serve as a key liaison with the Board of Trustees and provide support for human resources activities. The ideal candidate is detail-oriented, values-driven, and committed to ECCF’s mission and core values.

Key Responsibilities:

Executive & Board Support:

• Provide high-level administrative support to the CEO and executive team, including scheduling, correspondence, and document management.
• Manage calendars, prioritize tasks, and coordinate logistics for meetings and events.
• Serve as the primary liaison with the Board of Trustees, coordinating meetings, preparing agendas and materials, and ensuring effective communication.
• Maintain accurate board records, meeting minutes, and governance documents.
• Represent ECCF’s values in interactions with stakeholders, ensuring professionalism and alignment with the organization’s mission.

Office Management:

• Oversee day-to-day office operations, ensuring a professional and efficient workplace.
• Create a friendly and welcoming atmosphere by acting as the point-person and serving as the receptionist for all incoming calls and visitors.
• Manage office supplies, vendor relationships, and technology needs.
• Coordinate office logistics, including facilities management.

Event Support:

·      Assist multiple departments with event planning and logistics, including catering and supplies, managing RSVPs, and tracking receipts and financial documents.

·      Managing conference room space and scheduling for external partners.

·      Organizing team-wide meetings, including developing agendas and overseeing hybrid technology.

Human Resources Support:

• Assist with HR functions such as onboarding, maintaining employee records, and supporting office policies.
• Support employee engagement initiatives, helping to foster a positive and inclusive workplace culture.
• Ensure compliance with organizational policies and HR best practices.

Qualifications, Skills & Abilities:

• 5 years of experience in executive support, board liaison, office management, or HR support, within a non-profit setting is preferred.

·      Strong organizational, project management and multitasking abilities. Able to manage complex systems and multiple deadlines.

·      Excellent written and verbal communication skills to interact with donors, partners, and internal stakeholders.

• Proficiency in Microsoft Office, Google Suite, and project management tools.

·      Ability to operate with the highest level of integrity and able to handle confidential matters in a discreet and professional manner.

• Commitment to ECCF’s mission, values, and community impact.