What are the responsibilities and job description for the Administrative Assistant—Office of Student Development and Counseling (SDC) position at Essex County College?
Position Details
Classification Information
Unit
Job Status
FLSA
Position Information
Position Title
Administrative Assistant—Office of Student Development and Counseling (SDC)
Reports To
Director
Faculty Discipline
N/A - Not Applicable
Faculty is eligible for Tenure Track?
No
Funding Source
Functions and Responsibilities
Job Summary
Under the supervision of the Director of Student Development and Career Services or designee, the full-time Administrative Assistant will perform responsibilities related to assisting in the day-to-day operations of the Office of Student Development and Counseling (SDC).
Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and throughout the duration of employment.
Compensation & Benefits:
This position offers a competitive starting salary of $38,000, along with a comprehensive benefits package, which includes:
Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and throughout the duration of employment.
Compensation & Benefits:
This position offers a competitive starting salary of $38,000, along with a comprehensive benefits package, which includes:
- Health, dental, and vision insurance
- Paid vacation, sick leave, and holidays
- Pension and retirement plans
- Tuition waiver programs
- Opportunities for professional development
Join a collaborative, mission-driven college community dedicated to student success and academic excellence.
Supervisory Role
Oral and written instructions are received from the Director of Student Development and Career Services or designee. The Administrative Assistant may supervise student workers.
Duties & Responsibilities
1. Handle routine office functions, including managing appointments and admission of visitors, telephone coverage, and referring inquiries to the appropriate areas.
2. Support outreach initiatives, including tabling events and the dissemination of promotional materials.
3. Assist with Banner data processing, record maintenance, and related activities.
4. Complete moderately complex and routine word-processing and transcription duties.
5. Prepare, process, and file supply requisitions, purchase orders, and related documents.
6. Assist with operational and administrative details, including workshops and special activities implementation.
7. Establish, maintain, and update an effective and accurate filing/retrieval system for the of the Office of Student Development and Counseling (SDC).
8. Arrange and coordinate required services with other college areas, including, but not limited to, Print Shop, Media Production & Technology, Mailroom/Shipping & Receiving, Facilities, etc.
9. Assist the Coordinator of Career & Transfer Services in updating the job bulletin boards and supporting students with resume writing, as well as with job and internship applications.
10. Contribute to the development of program promotional materials and related documentation, encompassing printed materials, electronic media, and website content.
11. Maintain and control materials and supplies.
12. Maintain strict confidentiality and security of records.
13. Prepare routine, special, and ancillary reports as required.
14. Perform other related duties as required.
2. Support outreach initiatives, including tabling events and the dissemination of promotional materials.
3. Assist with Banner data processing, record maintenance, and related activities.
4. Complete moderately complex and routine word-processing and transcription duties.
5. Prepare, process, and file supply requisitions, purchase orders, and related documents.
6. Assist with operational and administrative details, including workshops and special activities implementation.
7. Establish, maintain, and update an effective and accurate filing/retrieval system for the of the Office of Student Development and Counseling (SDC).
8. Arrange and coordinate required services with other college areas, including, but not limited to, Print Shop, Media Production & Technology, Mailroom/Shipping & Receiving, Facilities, etc.
9. Assist the Coordinator of Career & Transfer Services in updating the job bulletin boards and supporting students with resume writing, as well as with job and internship applications.
10. Contribute to the development of program promotional materials and related documentation, encompassing printed materials, electronic media, and website content.
11. Maintain and control materials and supplies.
12. Maintain strict confidentiality and security of records.
13. Prepare routine, special, and ancillary reports as required.
14. Perform other related duties as required.
Physical Requirements
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
keyboards, telephones, calculators, and controls.
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
- Use strength to lift items needed to perform the functions of the job.
- Sit, stand and walk/move from place to place for required periods of
- Move between buildings.
- Speak and hear, communicate using telephone and/or walkie talkie.
- Use close vision, color vision, peripheral vision and depth perception
- Communicate effectively in English, using proper grammar and
- Reach with hands and arms and use hands and fingers to handle
keyboards, telephones, calculators, and controls.
- Bend, twist, climb, push, pull, and lift.
Additional Requirements
Minimum Qualifications
Experience (number of years), Knowledge and/or Abilities
1. Associate degree.
2. An aptitude to work with detailed records.
3. Excellent interpersonal skills.
4. Ability to communicate effectively, orally and in writing.
5. Ability to work in a diverse environment.
2. An aptitude to work with detailed records.
3. Excellent interpersonal skills.
4. Ability to communicate effectively, orally and in writing.
5. Ability to work in a diverse environment.
Education Requirements
Associate’s Degree
Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)
Preferred Qualifications
Experience (number of years), Knowledge and/or Abilities
1. Demonstrated computer literacy.
2. Clerical experience.
3. Demonstrated knowledge of computerized record maintenance and management, preferably the Banner System.
4. Experience working with students in a student service, client services or equivalent setting.
2. Clerical experience.
3. Demonstrated knowledge of computerized record maintenance and management, preferably the Banner System.
4. Experience working with students in a student service, client services or equivalent setting.
Education Requirements
Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)
Posting Details
Posting Information
Open Date
03/26/2026
Open Until Filled
No
Close Date
04/27/2026
Special Instructions Summary
Equal Employment Opportunity Statement
Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
- Resume
- Transcripts
- Letter of Recommendation (minimum of 3)
- Reference Letters (2 to 3)
Salary : $38,000