What are the responsibilities and job description for the Operations Assistant position at Essential Systems Inc?
Job Title:
Operations Assistant
Description:
The Operations Assistant is a mixture of general clerical duties with shipping/warehouse functions. They will work closely with the Procurement, Production, and Shipping departments to assist with the organization of office and warehouse needs. Daily responsibilities will consist of coordinating with our management team, preparing documents, scheduling shipments, organizing inventory, and other functions as needed. Along with common office equipment (computers, printers, scanners, telephones), this position will require daily use of Microsoft office suite (MSWord, Excel, Power-point, etc.), labeling software, shipping scales, etc. There will also be a potential to communicate with clients and vendors, therefore applicants must have a professional manner, in-person and over the phone.
Possessing strong computer proficiency is necessary. Excellent communication & organizational skills, multitasking capability, and professionalism is essential. Daily duties will consist of, but not limited to, handling phone calls, managing correspondence, creating MSWord/Excel documents, preparing materials for shipping, preparing shipping documents & labels, and additional duties as needed.
Operations Assistant
Description:
The Operations Assistant is a mixture of general clerical duties with shipping/warehouse functions. They will work closely with the Procurement, Production, and Shipping departments to assist with the organization of office and warehouse needs. Daily responsibilities will consist of coordinating with our management team, preparing documents, scheduling shipments, organizing inventory, and other functions as needed. Along with common office equipment (computers, printers, scanners, telephones), this position will require daily use of Microsoft office suite (MSWord, Excel, Power-point, etc.), labeling software, shipping scales, etc. There will also be a potential to communicate with clients and vendors, therefore applicants must have a professional manner, in-person and over the phone.
Possessing strong computer proficiency is necessary. Excellent communication & organizational skills, multitasking capability, and professionalism is essential. Daily duties will consist of, but not limited to, handling phone calls, managing correspondence, creating MSWord/Excel documents, preparing materials for shipping, preparing shipping documents & labels, and additional duties as needed.
As a small business, flexibility with duties and the ability to cross train in other areas is highly possible. The need for flexibility is necessary, as everyone needs to pitch-in at times to fulfill deadlines.
The candidate for Operations Assistant should:
- Have 2 to 3 years office experience is preferred (1 to 2 years HR experience is a plus)
- Be proficient with computers and common office software (MSWord, Excel, Adobe, internet, etc.)
- Create Documents and spreadsheets as needed.
- Prepare products for shipping
- Create labels for products and for shipping
- Run copy machines and printers
- Exhibit good time management and organizational skills
- Professional office and telephone manner with great people skills
- Lift approximately 35 pounds
- Show up to work on time, fit for duty, and ready to work
- Ability to be flexible if needed to work in other areas of our facility
- A mission, team-oriented attitude
- Be a self-starter with intuitive knowledge on how to get something done with little supervision
- Must pass a background check
Duties:
- Daily answering of phones, organizing schedules, preparing documents and preparing shipments.
- Work closely with Senior Procurement Manager in organizing procurement schedules and preparing various documents for shipping.
- Work closely with our Owner in organizing project schedules, preparing various documents and taking meeting notes.
- Work closely with our Senior Office Manager to conduct various HR functions, and some bookkeeping.
- Actively participate in team meetings to document and prepare meeting notes.
- Assist with maintaining inventory documentation of parts.
- Being a small company, you may need to be flexible regarding duties. (Wear many hats!).
Work Environment:
- Very small company (what you do matters).
- Friendly family atmosphere (see the owner every day).
- Every employee’s job is critical to the success of the company.
- This is a full-time, 40 hours a week position.
- Hours are Monday thru Friday, 9:00am to 5:30pm (30 minutes unpaid lunch).
Benefits offered:
- Medical insurance
- 401K (with ER matching)
- Paid sick days
- Paid PTO
- Paid holidays
Pay range:
- $20.00 to $25.00 per hour (depending on experience).
Salary : $20 - $25