Human Resources Generalist

We are seeking a highly reliable and detail-driven HR Generalist to support all transactional HR operations. The role is responsible for high-volume hiring, onboarding, offboarding, personnel changes, HRIS updates, and compliance-focused documentation (350 employees).

Recruitment & Hiring Execution

• Post jobs across multiple platforms and manage applicant flow daily
• Pre-screen applicants and schedule interviews with hiring managers
• Conduct reference checks, background checks, and credential verification
• Generate and issue offer letters, track acceptance, and ensure onboarding readiness
• Maintain hiring logs, hiring packets, and tracking of required documentation

Onboarding Administration

• Schedule and conduct onboarding sessions for all new hires
• Ensure completion and accurate entry of all new hire documents (I-9, W-4, wage notices, etc.)
• Create and activate personnel profiles in ADP Workforce Now
• Coordinate email/system access setup with IT; follow up to ensure activation
• Enter benefits eligibility data, job codes, funding codes, work location, union status, and salary details
• Track and enforce deadlines for all missing documents during onboarding

Offboarding Administration

• Process resignations and terminations in ADP and notify payroll timely
• Issue separation documents and ensure return of equipment/access items
• Remove system access; deactivate credentials and benefits coverage
• Create and ensure completeness of termination files for audit readiness
• Track exit interviews and maintain reporting for turnover metrics

Personnel Change Management (PCF) – Full Ownership

• Prepare, route, track, and file Personnel Change Forms for promotions, transfers, pay changes, funding updates, etc.
• Ensure all required signatures (Director, Program, Payroll, HR) are obtained
• Validate accuracy of job codes, funding sources, grant details, and compensation changes
• Enter all approved changes into ADP and follow up until fully executed

HRIS & Data Integrity

• Maintain complete and accurate employee records across all status activities
• Process position changes, pay adjustments, location changes, leaves, and job codes
• Run routine data checks to ensure clean syncing between HR, payroll, and benefits
• Support staff in accessing their ADP profiles and updating personal information

Personnel File Maintenance

• Maintain digital and paper personnel files in compliance with federal and state retention standards
• Conduct continuous audits of I-9s, licenses, certifications, and background check renewals
• Track, update, and file annual evaluations, mandatory trainings, and signature acknowledgments
• Ensure secure document storage and confidentiality of all records

Benefits Administration

• Submit enrollments, changes, and terminations to providers and verify accuracy
• Track eligibility dates and ensure timely submission of all benefits actions
• Support employees with benefits access, coverage changes, and basic inquiries
• Maintain benefits documentation in personnel files and HRIS

Compliance, Reporting & Operations

• Ensure adherence to DOL, NYC/NYS labor standards and contractual funding rules
• Support audits (internal, state, city, federal funders) by providing required documentation
• Track probation completion dates, evaluation deadlines, and certification expirations
• Maintain accurate headcount reports and new hire/termination logs

Requirements:

Associates or BA Degree

Minimum 3 years Human Resources experience

ADP experience

Job Type: Full-time

Pay: $75,000.00 - $80,000.00 per year

Work Location: In person

Salary : $75,000 - $80,000