Parts and Service Coordinator

We are a Lexington-based company specializing in the service and installation of Beverage Equipment . We’re looking for a dependable, highly organized Parts and Service Coordinator to support daily operations across both field service dispatch and accounting functions.

This role works closely with our technicians, Office Manager, and President to ensure accurate Parts ordering, tracking and strong financial organization behind the scenes.

Key Responsibilities

Parts, Dispatch & Service Coordination

• Order, track and return parts as required to insure deadlines are met and Truck Stocks are properly replenished
• Track parts usage tied to service jobs and ensure proper documentation
• Schedule and coordinate service calls for new and existing clients when needed
• Communicate daily schedules, updates, and changes with field technicians when needed
• Adjust schedules in real time to accommodate urgent needs and shifting priorities when needed
• Assist in coordinating equipment installations and project timelines

Accounting & Administrative Support

• Process invoices, track payments, and assist with accounts receivable
• Support accounts payable, including vendor invoices and expense tracking
• Maintain accurate records in QuickBooks (required)
• Assist with job costing, ensuring labor and materials are accurately recorded
• Support inventory tracking, ordering, and reconciliation of parts and equipment

General Operations Support

• Maintain organized records and documentation across service and financial workflows
• Assist with improving internal systems for scheduling, tracking, and reporting
• Provide general administrative support as needed to keep operations running efficiently

What We’re Looking For

• Strong organizational and time management skills
• Ability to handle last-minute changes with composure
• Clear and professional communication skills
• Detail-oriented with a high level of accountability
• Comfortable working in a fast-paced, service-driven environment
• Experience in dispatch, scheduling, or office coordination preferred
• QuickBooks proficiency required (invoicing, tracking, basic reporting)
• Willingness to learn and take ownership of both operational and financial tasks

What Success Looks Like in This Role

• Technicians are efficiently scheduled and supported in the field
• Service jobs are accurately tracked from scheduling through invoicing
• Financial records are clean, current, and aligned with daily operations
• The business runs smoother because of your ability to connect moving parts

Job Type: Full-time

Pay: From $20.00 per hour

Work Location: In person

Salary : $20