HR Administrator & Reception Specialist

Job Title: HR Support & Reception Specialist

Pay Range: $19.00 - $30.00 per hour

About Espey

Come join us at Espey, where we're shaping the future. As industry leaders in manufacturing high-quality power conversion solutions, we specialize in serving mission-critical military and rugged industrial sectors operating in the world's most demanding environments. With more than 90 years of innovation and excellence, Espey designs and manufactures power supplies and transformers that support the safety and success of military personnel and industrial operations worldwide.

Located in Saratoga Springs, NY, Espey offers a collaborative environment where employees make a meaningful impact while enjoying a four-day work week, competitive benefits, and opportunities for professional growth.

About the Role

Espey is seeking an organized, customer-focused HR Support & Reception Specialist to serve as the first point of contact for employees, visitors, applicants, and business partners. This role combines front-office administration with Human Resources support, helping create a welcoming workplace experience while assisting with employee services, attendance tracking, onboarding activities, and HR administrative processes through our ADP Human Resources Information System (HRIS).

The ideal candidate is professional, detail-oriented, technology-savvy, and enjoys working with people in a fast-paced manufacturing environment.

Key Responsibilities

Front Office & Visitor Experience

• Serve as the primary point of contact for visitors, applicants, customers, and vendors.
• Greet and assist guests in a professional and welcoming manner.
• Manage incoming calls using the multi-line telephone system and direct inquiries appropriately.
• Coordinate visitor sign-in procedures and maintain visitor logs in compliance with government regulations in a secure facility.
• Schedule appointments, meetings, and conference room reservations.
• Maintain company directories and contact information.

Human Resources Support

• Support HR operations through the ADP Human Resources Information System (HRIS).
• Assist with employee onboarding and new hire documentation.
• Maintain employee attendance records and daily absentee reporting.
• Support employee file maintenance while ensuring confidentiality.
• Assist employees with HR-related questions and direct them to appropriate resources.
• Coordinate employment applications, interview scheduling, and candidate communications.
• Assist with HR projects, reports, and administrative initiatives.

Administrative Support

• Prepare correspondence, reports, memos, presentations, and other business documents.
• Manage incoming and outgoing mail, packages, and deliveries.
• Perform filing, scanning, copying, and electronic document management.
• Assist with special projects and other administrative duties as assigned.

Required Qualifications

• High School Diploma or GED equivalent.
• Minimum one (1) year of administrative, human resources, customer service, or office support experience.

Preferred Qualifications

• Bachelors degree is related field
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Excellent organizational skills and attention to detail.
• Strong customer service mindset and professional demeanor.
• Ability to multitask and prioritize responsibilities effectively.
• Experience working with ADP Workforce Now or similar HRIS platforms.
• Previous Human Resources administrative experience.
• Experience in a manufacturing, industrial, or professional office environment.
• Knowledge of employee onboarding and personnel record management.
• Experience supporting recruitment or employee engagement activities.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers, telephones, and standard office equipment.
• Ability to occasionally lift up to 25 pounds.
• Ability to communicate effectively in person, by phone, and electronically.

Work Environment

• Professional office environment within a manufacturing facility.
• Moderate noise level typical of an office setting.
• Regular interaction with employees, visitors, vendors, and business partners.
• Collaborative team-oriented atmosphere.

What We Offer

• Pay Rate: $19.00 - $30.00 per hour
• Four-Day Work Week
• Medical, Dental, Vision, and Life Insurance
• 401k and Employee Stock Ownership Program
• Employee Assistance Program
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Retirement Plan
• Paid Time Off
• Tuition Reimbursement
• Employee Referral Program
• Professional Development Opportunities

Equal Opportunity Employer

Espey is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status under applicable law.