Accounts Payable Coordinator

ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. The position is in our corporate office in Fort Mill, SC (south Charlotte) office and will support all ESP office locations.  

Primary Responsibilities: 

• Coding, entering, and processing overhead and project invoices for payment


• Distributing all invoices received daily for approval and appropriate coding


• Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing


• Creating new vendor files in compliance with 1099 regulations


• Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage


• Verifying existing subcontractor’s certificates of insurance are up to date


• Preparing annual 1099’s


• Completing trade reference requests for new vendors/subcontractors


• Assisting with the completion of purchasing documents


• Assisting with and performing research for various external audits


• Filing sales and use tax reports


• Filing accounts payable and other related paperwork


• Reviewing employee expense reports and credit card reports for accuracy


• Reconciling monthly credit card reports

Secondary Responsibilities:

• Performing miscellaneous administrative activities that support the group


• Compiling mileage logs for various external audits


• Assisting with payroll (backup to Staff Accountant)


• Reviewing timesheets for accuracy (backup to Staff Accountant)


• Developing in-depth knowledge of accounting and payroll platforms

Qualifications: 

• Ability to self-code invoices appropriately and accurately


• Ability to efficiently review, enter and process data into the accounting system 


• Minimum of two (2) years of relevant experience


• Must be proactive, detailed-oriented, and highly-organized


• Intermediate experience with Excel and Word


• Excellent written and verbal communication skills with a variety of people inside and outside the firm


• Ability to work well in a team environment with minimal supervision


• Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.  

Preferred:

• Associates or Bachelor’s degree in accounting or related degree


• General accounting or Accounts Payable experience 


• Knowledge of general ledger accounts


• Familiarity of accounting principles and practices


• Knowledge of local and state sales tax laws


• Knowledge of general ledger accounts


• Architecture/Engineering (A/E) industry and Unanet experience

Key Competencies: Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills

Corporate Information:

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 195 on the 2025 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2025 ranking of 52.

ESP offers an excellent employee benefits package including: 

• Competitive compensation with yearly performance reviews and discretionary annual bonuses


• 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days) 


• PTO (Paid Time Off) & 10 Paid Holidays


• VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)


• Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days) 


• Behavioral Medicine through Teladoc


• Short-Term Disability Insurance (Employer paid)


• Long-Term Disability Insurance


• Life Insurance


• Pet Insurance


• Education Reimbursement Opportunities


• Flexible and Dependent Benefits Plan


• Referral Bonuses