What are the responsibilities and job description for the Research Division Administrator position at eShocan?
Research Division Administrator
Ann Arbor, MI
Are you passionate about supporting innovation and working with dynamic teams in a global company? Join our Research Division as a Research Administrator—a critical role that supports our leaders, researchers, and operational staff as they pursue world-class technology development.
This position offers a unique opportunity to work closely with executives and research teams in a cross-cultural environment. If you’re a detail-oriented, proactive problem solver who thrives in fast-paced settings, we’d love to hear from you.
Key Responsibilities:
As a trusted member of the Research Division, you will provide comprehensive administrative and operational support, including:
- Managing purchase requisitions (including PO dispatch, vendor invoicing, and reconciliation with expenditures) using Ariba.
- Supporting new hire onboarding (desk setup, access coordination, orientation prep).
- Coordinating internal events and meetings across departments.
- Assisting travel planning, itineraries and othe support for the Division VP.
- Maintaining organized records for technical reports, publications, and confidential documents.
- Preparing and submitting monthly accruals and expense tracking reports.
- Keeping evacuation and safety lists current for assigned division areas.
- Liaising across company departments to collect information, resolve issues, and streamline processes.
- Managing office supply inventory and budget; recommending purchases as needed.
- Distributing incoming mail and handling other day-to-day office operations.
Qualifications:
- Bachelor’s degree (BS/BA) required.
- 5 Day On-site work presence is essential. Department is currently working Monday-Friday 9am-5:30pm
- 3 years of Ariba Purchase Order systems experience.
- Strong customer service orientation and organizational skills.
- Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint).
- Understanding of budget vs. actual financial tracking.
- Ability to manage multiple priorities with accuracy and poise in a fast-paced environment.
- Excellent verbal, written, and interpersonal communication skills.
- Japanese language proficiency is highly desirable.
- Experience with PeopleSoft is a plus.
What We Offer:
- A collaborative environment where your contributions are recognized and valued.
- The opportunity to support groundbreaking research that shapes the future of mobility and technology.
- A unique role bridging global operations with cross-cultural collaboration.
Job Type: Contract
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $45,000 - $50,000
