Landfill Maintenance Clerk - Waste Services Department

**Closing Date: November 05, 2025**

The Landfill Maintenance Clerk will be responsible for maintaining accurate and up-to-date records of all maintenance activities for landfill equipment, including tracking maintenance schedules, parts inventory, and expenses. This position will involve using computer software to manage records, ordering specialty parts, coordinating with vendors, and ensuring timely delivery of required parts and materials.

EXAMPLE OF DUTIES

Enters and updates maintenance records for all landfill equipment in the County’s maintenance management software

Tracks and documents all scheduled maintenance, repairs, and inspections, ensuring that records are accurate, complete, and accessible

Generates reports on maintenance activities, equipment performance, and service history for management and compliance purposes

Maintains accurate inventory records of commonly used maintenance parts, tools, and supplies

Tracks and monitors parts usage to ensure that inventory levels are sufficient to meet the maintenance team's needs

Orders specialty parts, equipment, and materials as needed, coordinating with vendors to ensure timely delivery and minimizing downtime

Picks up parts from suppliers as needed, ensuring that all necessary components are available for scheduled repairs and maintenance

Maintains positive and professional communication with vendors, ensuring that parts and supplies are delivered in a timely and cost-effective manner

Builds and maintains strong relationships with key suppliers to negotiate favorable terms and resolves any issues related to parts or service

Coordinates with vendors to track backordered or delayed parts, keeping the maintenance team informed of delivery status

Monitors and tracks maintenance expenses, including parts purchases, labor costs, and other related expenditures

Assists with tracking costs against the maintenance budget, providing regular updates to management on spending

Helps identify cost-saving opportunities related to parts, equipment, and service contracts

Provides general administrative support to the maintenance team, including scheduling repairs, preparing purchase orders, and managing maintenance documentation

Ensures that all maintenance-related paperwork, including invoices and receipts, are properly filed and processed in a timely manner

Assists with preparing reports and maintaining spreadsheets related to maintenance operations and inventory

TYPICAL QUALIFICATIONS

Minimum Qualifications Requirements:

Training and Experience:

High School Diploma or equivalent (G.E.D.) and at least six months of experience in an inventory control capacity or vehicle title and registration processing; or, a combination of education and experience equivalent to these requirements.

Licenses and Certifications:

Valid driver’s license from state of residence

Notary Public Commission in the State of Florida or ability to obtain within 30 days following employment

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

applicable tools, equipment, and materials utilized in assigned area of responsibility

recordkeeping practices

inventory maintenance and control principles and practices

using a computer and related software applications

preparing and maintaining records

performing mathematical calculations

gather information and create written reports and documents in a concise, clear, and effective manner

principles, practices, and procedures of the County and operations and functions of the Fleet Maintenance division

vehicle acquisitions, transfers, and disposal practices, policies, and procedures necessary for the completion of daily responsibilities

develop and administer procedures, plans, and activities

monitor performance against measured, established goals

use independent judgment and discretion including the handling of emergency situations and resolution of problems that may arise

maintain awareness of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to division operations and activities

read, comprehend, interpret, and apply regulations, procedures, reports, and related information

use of job-related tools or equipment

tag and title work, policies, and procedures necessary for the completion of daily responsibilities

communicate effectively with both internal teams and external suppliers

communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

SUPPLEMENTAL INFORMATION:

County-wide Employee Responsibilities:

All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.

All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Emergency Management Responsibilities:

During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called work in the event of a disaster, such as a hurricane, or other emergency situations and is expected to perform emergency service duties, as assigned.

Physical Requirements:

Positions in this class typically require the following: reaching, standing, walking, grasping, talking, hearing, seeing, finger and hand dexterity, and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Benefits/Compensation Package

• Medical / Dental / Vision plans

• Prescription coverage

• Employee health clinic

• Employee fitness centers

• Employer-sponsored retirement plan or an investment plan

• Deferred Compensation Plan

• Flexible Spending Account(s)

• Employee Assistance Program

• Annual/Sick Leave or Paid Time Off (PTO)

• Group Life Insurance