Bilingual Onsite and Payroll Coordinator

Role and Responsibilities

Responsibilities include recruiting personnel and onboarding employees for onsite accounts:

• Bilingual in Spanish and English
• Recruit and fill current and prospective job openings for onsite accounts.
• Maintain an availability list for onsite accounts.
• Processing payroll and auditing daily punches for associates
• Handling accident/injury investigations in cooperation with the safety team
• Maintain and generate daily, weekly and monthly reports for customers.
• Perform other administrative duties as dictated by business needs
• Handle all employe related issues.
• Check-ins of new starts at onsite locations
• Walk throughout the facility during the day to ensure safety and PPE compliance.
• Manage the payroll processing of weekly payrolls for all clients.
• Collect, verify, and process employee timecards or digital timekeeping data.
• Ensure timely and accurate weekly payroll processing for all assigned employees.
• Address payroll inquiries and resolve discrepancies in a timely manner.
• Maintain accurate employee records and documentation.
• Coordinate with corporate payroll or finance departments as needed.
• Coordinated all payroll record-keeping processes identified payroll discrepancies and processed necessary correction.
• Enter Weekly Hours, Sick and Vacation.

• Print Deduction forms with checks for third-party agencies.
• Print and Email Invoices to clients.

Qualifications

• Qualified candidates should possess at least 1-2 years of staffing-related experience, preferably in a previous onsite coordinator role.
• Must be able to drive as a requirement and essential function of the job as needed. Must have a valid driver’s license.
• 3- or more years working with payroll
• Experience using Avionte
• Advanced knowledge working with Excel, Word, Outlook

Supervisor Responsibility?

No

Education

High School Diploma or GED

Skills

• Excellent verbal and written skills are required. Must be able to multi-task in a fast-paced environment.
• Ability to multi-task, comfortable with back office payroll programs, ability to problem solve and work with various mathematical problems.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to stand, drive, walk, sit, use hands, use a computer, use ten-key, talk, hear, talk on the phone, reach with hands and arms, and bend at mid waist. The employee is frequently exposed to outside weather conditions, dust, walking on uneven ground, cold, extreme heat, and wet or humid conditions.

The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus

Company Standards and KPIs

• Turnover – 8% or less per week
• WC/Injuries – Goal is 0 injuries weekly, Safety will use company scorecard to track timeliness and accuracy of reports and confirm that safety is being promoted at client sites via newsletters, bulletins, monthly safety meetings
• Surveys – Quarterly Business Reviews and Surveys will be conducted quarterly
• Fill Rate – 100% goal, acceptable 98%, will be tracked weekly
• Quality of Placements – weekly hires will be audited to determine quality of hired temporary associates meets company standards. 100% success rate is the goal

EEO Statement
ES Management Inc. is an equal opportunity employer and makes employment decisions based on merit. We want to have the best available persons in every job. Company policy prohibits unlawful discrimination based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.