What are the responsibilities and job description for the Administrative Assistant position at ES Integrated?
Summary/Objective
EnviroSmart dba ES-Integrated is looking for a Full-Time Administrative Assistance for the Site and Civil Division in the Greenville, SC area to support office related tasks.
Essential Functions
-
Assist with onboarding and training of newly hired employees in the areas of:
- Electronic Timesheets
- Electronic Work Orders
- Fuel Card
-
Scanning and filing paperwork such as:
- Work orders
- JSA’s
- Confined Space Permit
- Assist with locating missing timesheets and work orders for the payroll approval process
- Completing pre billing tasks for multiple customers which involves locating quotes, purchase orders, and generating the invoice to send to supervisor for review and submission to customer.
- Assist with approving timesheets for temporary employees
- Assist with tracking equipment in Verizon as needed
- Providing field staff with necessary paperwork/forms
- Audit weekly fuel reports for accuracy and makes the necessary corrections through Shell/Smart-fill
- Enter customer billing data into specified systems
- Review and update information in Spectrum Viewpoint as needed
- Provides assistance with processing personnel documents and files
Eligibility Qualifications
- Valid driver’s license and clean driving record
- Proven experience as an Administrative Assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Familiarity with MAC/Apple products
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
Education and Experience Requirements
- High School Diploma or equivalent
Hours of Work
- Typically Monday through Friday 7:30 am - 4:30 pm.
Travel
- N/A
Supervisory Responsibility
- This position has no supervisory responsibilities
Benefits
- Medical, Dental, Vision, Life, AD&D, STD, LTD, BRELLA (Accident/Critical Illness Plan), Teladoc, EAP, 401k (after 1 year of employment), holidays and PTO days
AAP/EEO Statement
EnviroSmart Inc. shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.