Executive Assistant - Ergon - Flowood, MS

Executive Assistant

Ergon's ISL Business Segment has an opening for an Executive Assistant based at its corporate headquarters in Flowood, MS. Ergon is a family-owned company based in the Jackson, MS area with facilities across the U.S.

The Executive Assistant provides high-level administrative and operational support to multiple senior leaders within Ergon's Integrated Services & Logistics (IS&L) segment. This role supports a dynamic leadership team, including executives with enterprise-wide responsibilities and board-level engagement.

This position requires a high degree of professionalism, discretion, and executive presence, along with the ability to anticipate needs, manage competing priorities, and operate effectively in a fast-paced, highly visible environment. The Executive Assistant will also collaborate regularly with the EVP of IS&L's Executive Administrative Assistant to ensure alignment across leadership priorities, coordination of schedules, and seamless support of executive-level initiatives. A critical aspect of this role is maintaining strict confidentiality while handling sensitive business matters and communications. Ergon offers a competitive benefits package: 401(k) Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing.

Qualifications

• Five plus years of experience supporting senior-level executives, preferably in a multi-leader or corporate environment.
• Demonstrated ability to interact professionally with executive leadership, board members, and external stakeholders.
• Strong communication, organizational, and interpersonal skills.
• A self-starter with the ability to work with minimal supervision, anticipate needs, and proactively manage responsibilities.
• Proven ability to manage multiple priorities with a high level of accuracy and attention to detail.
• Experience in complex calendar management, travel coordination, and executive communications.
• Proficiency in Microsoft Office and other office software suites.
• High level of tact, discretion, and integrity due to frequent exposure to confidential and sensitive information.
• Ability to adapt quickly and maintain composure in a fast-paced, high-demand environment.
• A high school diploma or equivalent is required. (A college degree is preferred.)
• Regular and predictable attendance is a requirement for this position.
  
  

Responsibilities

• Performs a wide range of administrative and executive support duties of a highly responsible and confidential nature.
• Provides direct support to multiple IS&L leaders, managing shifting priorities and ensuring alignment across leadership schedules and initiatives.
• Partners with the Executive Vice President of IS&L's Executive Administrative Assistant to coordinate leadership activities, align priorities, and ensure seamless execution of executive-level initiatives.
• Manages complex calendars and coordinates meetings across senior leadership, cross-functional teams, and external stakeholders, including board-level engagements; resolves conflicts and prioritizes critical business needs.
• Prepares executive-level materials, including agendas, presentations, and briefing documents; captures and distributes meeting notes and action items.
• Coordinates communication, scheduling, and logistics across departments and business units to support leadership effectiveness.
• Handles administrative and operational functions including document preparation, invoice coding and tracking, file and records management, budget tracking, and AFE (funding request) management and reporting.
• Coordinates travel arrangements, meeting logistics, and event planning, including hotel accommodations and meeting space reservations.
• Maintains tracking, reporting, and data management using Excel and other tools to support leadership decision-making.
• Composes and edits routine and non-routine correspondence and serves as a professional point of contact for internal and external stakeholders.
• Maintains office operations, including supplies and equipment oversight.
• Works accurately and productively with competing priorities and tight deadlines.
• Performs other duties as assigned.