Leasing Coordinator | Queens, NY | Full-Time (On-Site)|$65,000–$75,000/year

About the Company

EqualAccess is partnering with a well-established property management firm with a strong presence across Queens, Brooklyn, Manhattan, and the Bronx. The organization manages a diverse portfolio of rent-stabilized and affordable housing properties, with a strong focus on regulatory compliance and operational excellence.

We’re hiring a Leasing Coordinator to support a residential portfolio with a focus on rent-stabilized lease renewals and subsidy processing.

Position Summary

This is a highly administrative, detail-driven role responsible for managing lease renewals, ensuring compliance with DHCR regulations, and keeping processes organized and on track.

Key Responsibilities

Lease Renewals & Compliance

• Prepare and process rent-stabilized lease renewals in accordance with DHCR and RGB regulations
• Track lease expirations and ensure renewal notices are sent within 150–90 day timelines
• Calculate lawful rent increases, including legal and preferential rents
• Maintain accurate tracking of lease status across a portfolio

Subsidy Processing

• Prepare and submit subsidy lease renewal packages to agencies including NYCHA, HPD, SCRIE, and CityFHEPS
• Monitor deadlines and follow up on approvals to ensure timely processing
• Coordinate with agencies and case workers to resolve outstanding items

Documentation & Systems

• Scan, upload, and maintain lease documentation in Yardi
• Generate move-in leases for approved applicants in coordination with internal teams
• Maintain organized digital records to ensure compliance and audit readiness

Regulatory & Administrative Support

• Assist with annual DHCR registrations, amendments, and corrections
• Coordinate with Compliance and Legal teams on rent overcharge and succession matters
• Support internal processes and ensure documentation accuracy

Tenant Communication

• Serve as a point of contact for tenants regarding lease renewals and related inquiries
• Respond to tenant questions in a professional and timely manner

Qualifications

• 2 years of experience in NYC residential leasing or property management
• Working knowledge of rent-stabilized buildings and DHCR regulations
• Experience handling lease renewals and/or subsidy packages
• Proficiency in Yardi
• Intermediate proficiency in Microsoft Excel
• Strong attention to detail and ability to manage multiple deadlines

Preferred

• Experience with Section 8, CityFHEPS, NYCHA, or HPD
• Bilingual (English/Spanish) is a plus

EqualAccess

At EqualAccess, we do more than make placements—we invest in people. Every candidate we place receives 3 months of post-hire mentorship and development.We partner with organizations that value growth, retention, and long-term success, ensuring the right fit for both candidates and clients.