What are the responsibilities and job description for the Sr Document Control Specialist position at EPC Consultants?
Overview
EPC Consultants is seeking experienced Sr. Document Control Specialists to support large-scale infrastructure and capital improvement programs. This is a Hybrid role. This role is responsible for maintaining centralized document control operations, supporting system migrations, ensuring compliance with document management standards, and managing project workflows across multidisciplinary teams.
The ideal candidate will have strong experience with Oracle Aconex and document control processes within engineering, construction, transportation, or infrastructure environments.
Key Responsibilities
- Manage and maintain project documentation within Oracle Aconex and related document management systems.
- Oversee document lifecycle processes including submittals, RFIs, transmittals, controlled correspondence, and workflow management.
- Support document control operations and ensure compliance with established records management procedures and standards.
- Maintain document registers, repositories, retention processes, and project records.
- Assist with migration activities from legacy document management systems into Oracle Aconex.
- Coordinate with project teams, consultants, contractors, and stakeholders to support document workflows and collaboration.
- Provide quality assurance and quality control (QA/QC) for project documentation and communications.
- Support audits, reporting, and process improvement initiatives.
- Train and support end users on document control procedures, workflows, and system usage.
- Assist in developing and updating document control plans, templates, procedures, and standards.
- Ensure accurate tracking, processing, distribution, and retention of project documentation.
Required Qualifications
- 5 years of Document Control or Records Management experience within construction, engineering, transportation, or infrastructure programs.
- Strong hands-on experience with Oracle Aconex is REQUIRED.
- Experience supporting document management systems, workflows, and records retention processes.
- Experience managing RFIs, submittals, transmittals, controlled correspondence, and document workflows.
- Strong understanding of document lifecycle management and compliance standards.
- Excellent organizational skills and attention to detail.
- Ability to work collaboratively with multidisciplinary teams and stakeholders.
- Strong written and verbal communication skills.
Preferred Qualifications
- Experience with SharePoint, Documentum, Hummingbird, or other EDMS platforms.
- Experience supporting large capital projects or public infrastructure programs.
- Familiarity with construction or transportation project environments.
- Experience supporting system migrations and data validation efforts.
Why Join EPC Consultants?
- Opportunity to support high-profile infrastructure and transportation programs.
- Collaborative team environment with long-term project opportunities.
- Competitive compensation and benefits package.
- Career growth opportunities within a growing organization.
Apply Today
If you have strong Oracle Aconex experience and thrive in fast-paced project environments, we encourage you to apply.