What are the responsibilities and job description for the Administrative Assistant (El Paso Real Estate Company Seeks Experienced) position at EP Shalom Management?
Administrative Assistant – Commercial Real Estate
EP Shalom Management – El Paso, TX
Job Type: Full-Time
About Us
EP Shalom Management is a leading commercial real estate company managing a large portfolio of office, retail, and mixed-use properties throughout El Paso. We are seeking a highly organized, detail-oriented Administrative Assistant to provide critical support to our day-to-day operations.
This position is ideal for someone who enjoys working in a fast-paced environment, has strong customer service and communication skills, and can manage multiple priorities with minimal supervision.
Position Summary
The Administrative Assistant serves as a key member of our operations team and is often the first point of contact for tenants, vendors, visitors, and prospective customers. This role provides administrative, accounting, customer service, and operational support while helping ensure our properties and offices operate efficiently.
The ideal candidate is professional, dependable, organized, and capable of handling a wide variety of responsibilities while maintaining a positive attitude and exceptional customer service.
ResponsibilitiesAdministrative Support
- Answer and direct incoming telephone calls
- Take detailed messages and respond to inquiries
- Prepare correspondence, reports, agendas, and other documents
- Create and manage contacts, tasks, reminders, and calendars using Outlook
- Maintain electronic and paper filing systems
- Scan, organize, and archive documents
- Assist with special projects and assignments from management
Customer Service & Leasing Support
- Provide exceptional customer service to tenants, vendors, and visitors
- Serve as a primary point of contact for incoming inquiries
- Show available office and commercial space to prospective tenants
- Assist with collecting information and processing lease documents and contracts
- Coordinate communication between tenants, vendors, and management
Accounting & Reporting
- Process invoices and assist with accounts receivable functions
- Maintain delinquency reports and tracking logs
- Prepare reports and spreadsheets using Microsoft Excel
- Assist with data entry and record maintenance
Property Operations
- Maintain and update maintenance work orders within Yardi
- Walk properties to monitor cleanliness, appearance, and maintenance needs
- Report maintenance issues and coordinate with facilities staff
- Reserve conference rooms and coordinate schedules
- Maintain knowledge of company properties, services, and tenant information
Reception & Security
- Greet visitors and notify employees of arrivals
- Monitor visitor access and maintain visitor logs
- Help ensure building security procedures are followed
- Receive and distribute deliveries and packages
- Provide backup coverage for the front desk as needed
Qualifications
- Minimum 2 years of administrative, office management, property management, or customer service experience preferred
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- Professional appearance and demeanor
- Strong attention to detail and accuracy
- Ability to prioritize tasks in a fast-paced environment
Technical Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Adobe Acrobat
- General computer proficiency
Preferred Qualifications
- Experience with Yardi property management software
- Commercial real estate experience
- Accounts receivable or bookkeeping experience
- Leasing or customer service experience
Additional Requirements
- Valid driver's license and reliable transportation
- Clean criminal background required. Employment is contingent upon successful completion of a criminal background check.
- Ability to walk commercial properties and conduct site inspections
- Ability to maintain confidentiality and professionalism at all times
Benefits
- Competitive compensation based on experience
- Opportunity for advancement
- Stable, long-term employment
- Professional office environment
- Exposure to commercial real estate operations, leasing, accounting, and property management
To Apply: Please submit your resume, references, and a brief cover letter explaining your qualifications and interest in the position.
Keywords: Administrative Assistant, Receptionist, Office Assistant, Administrative Coordinator, Property Management Assistant, Commercial Real Estate, Front Desk, Secretary, Operations Assistant, Accounts Receivable, Clerical, Executive Assistant, Customer Service Representative, Leasing Assistant, Yardi
Job Type: Full-time
Pay: $16.00 - $22.00 per hour
Experience:
- Microsoft Powerpoint: 1 year (Preferred)
- Microsoft Excel: 4 years (Preferred)
Work Location: In person
Salary : $16 - $22