What are the responsibilities and job description for the Contract to Hire - Administrative Assistant position at Envision Staffing Solutions?
General Administrative Coordinator
Our Client is seeking a dependable and organized Administrative Coordinator to support daily operations across sales, logistics, and operations. This position plays a key role in keeping information organized, supporting communication between departments, and helping ensure operational tasks are completed accurately and on time.
The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced environment where priorities may shift throughout the day.
Responsibilities
• Provide administrative support to sales, logistics, and branch management teams
• Assist with organizing and maintaining customer and vendor documentation
• Support order processing, paperwork flow, and ERP data entry
• Help coordinate communication between office, warehouse, customers, and sales staff
• Track and follow up on open items, missing documents, and operational issues
• Attach and maintain supporting documentation within company systems
• Assist with scheduling, reporting, and general office coordination
• Answer incoming calls and assist customers/vendors as needed
• Help ensure tasks are completed accurately and timely across departments
• Support special projects and operational initiatives as assigned
Qualifications
• Strong organizational and multitasking skills
• Excellent attention to detail and follow-through
• Comfortable working in a fast-paced environment
• Strong communication and problem-solving abilities
• Ability to prioritize and adapt to changing needs throughout the day
• Proficiency with Microsoft Office and general computer systems
• Experience with ERP/BisTrack/Magaya systems or administrative support preferred
• Prior experience in construction, building materials, logistics, transportation, or distribution environments is a plus
Visit our website www.envisionstaff.com for all of the current positions we are recruiting for. We have a dedicated local South Florida team for Accounting, Finance, Customer Service, HR, Sales, Marketing, Project Management, C-Suite as well as National presence in Manufacturing. What makes us so unique is our boutique connection to all the clients and candidates we serve.
Our Cii division offers consulting, lean training and six sigma certification and you can visit www.thecii.com for more details or just call us!!
Key Skills:
-Master of the accounting and finance recruitment universe.
-Sales ninja turned talent whisperer.
-Networking ninja with a knack for making friends everywhere I go.
-The ultimate matchmaker, connecting top talent with top-notch opportunities.
-Passionate about building relationships that stand the test of time.
-Committed to keeping the fun alive in the world of recruitment.
Let's chat and see how we can turn your career dreams into sunny realities! ️✨954-839-8477
Specialties:
-Temporary/Consulting
-Temp-to-Hire
-Direct Hire
-Project Solutions
-Training
-Finance and Accounting
-Financial Services
-Information Technology
-General Office
-Continuous Improvement
-Manufacturing Industry Recruiting
Salary : $20