HR & Safety Administrator - Bilingual

We’re seeking a detail‑oriented HR & Safety Adminstrator to support our National Safety Director, VP of HR/Risk Management, and HR/Payroll teams. This onsite role is ideal for someone who thrives in a fast‑paced environment and enjoys compliance, documentation, and cross‑departmental support.

Key Responsibilities

• Collect, track, and electronically file safety training records, audits, and root cause analysis documents.
• Coordinate monthly Safety Train‑the‑Trainer meetings, including scheduling, logistics, and attendance tracking.
• Assist Risk Dept with claim submissions to carrier, creation of files and gathering documentation.
• Provide guidance on I-9 compliance and work authorization requirements; ensure accurate documentation and audit readiness.
• Support HR Assistants and Payroll during high‑volume periods or absences.
• Assist VP of HR/Risk Management with compliance research and policy creation for multi state operations.
• Supports and backs up benefits department when needed.
• Assists with recruiting by developing and posting open positions.
• Maintains electronic personnel files and assists with HR/Risk/Safety projects.
• Supports VP of HR/Risk Management with day to day administrative needs, contract coordination and various activities/projects.

Qualifications

• Strong communication, time management, and multitasking skills.
• High attention to detail and accuracy.
• Proficient in Microsoft Office and Adobe PDF.
• Self‑starter with the ability to work independently.
• Understanding of the service industry is a plus.
• Willing to learn and grow with the company.
• Bilingual English/Spanish preferred.
• Must work onsite Monday–Friday (not remote/hybrid).

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• West Chester, PA 19382 (Required)

Work Location: In person

Salary : $50,000 - $60,000