What are the responsibilities and job description for the Payroll Coordinator position at Environmental Air Systems?
POSITION DESCRIPTION:
Perform a variety of duties to compile and complete weekly/bi-weekly payroll ensuring accurate processing and recording of company’s
multi-state payroll of 1200 employees while maintaining a strict schedule of completion. This position impacts a rapidly growing
organization and offers career development opportunities for the right candidate.
RESPONSIBILITIES:
This position requires an Associates Accounting degree/and or 5 years payroll experience in the construction industry. Knowledge of
COINS or another fully integrated construction software package would be preferable. Advanced Excel training. Experience with Google
and Microsoft Office Products.
JOB REQUIREMENTS/SPECIAL SKILLS:
Perform a variety of duties to compile and complete weekly/bi-weekly payroll ensuring accurate processing and recording of company’s
multi-state payroll of 1200 employees while maintaining a strict schedule of completion. This position impacts a rapidly growing
organization and offers career development opportunities for the right candidate.
RESPONSIBILITIES:
- Responsible for preparation and processing of weekly and semi-monthly payroll for 1200 employees.
- Ensure all time is according to policy unless otherwise notated by manager within policy and turned in correctly or proper approval by President of company, if needed.
- Interaction with HR, managers, and superintendents to ensure all paperwork is correct and complete.
- Issue truck allowances monthly to approved employees, any bonuses, and tax vehicle usage and insurance plan amounts to approved employees.
- Issue weekly checks and prepare for mailings or hand delivery to plants.
- Post weekly time.
- Submit direct deposit to bank and prepare cash report of weekly payroll for controller.
- Handle any payroll issues as they arise.
- Prepare weekly withholding reports for federal and states.
- Submit payments to federal and states for those withholdings weekly.
- Prepare tax report summary for withholding payments made to federal and state from weekly payroll to give to controller.
- Prepare report for CFO to sign off for verification of payroll.
- Process employee data (direct deposit information, new hire/rehire rates) and ensure changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to company policy and compliance with federal and state regulations.
- Verification of wages for unemployment when requested by state.
- Test payroll version of Coins when updates are installed.
- Responsible for entry of temp time to tie back to invoice amount that flows back to accounting for payment.
- Handle prevailing wage jobs.
This position requires an Associates Accounting degree/and or 5 years payroll experience in the construction industry. Knowledge of
COINS or another fully integrated construction software package would be preferable. Advanced Excel training. Experience with Google
and Microsoft Office Products.
JOB REQUIREMENTS/SPECIAL SKILLS:
- Background in the Construction industry a plus, specifically in the area of payroll processing.
- Advanced Excel skills preferred.
- Ability to work independently and take personal responsibility for successfully completing assigned tasks.
- Ability to handle, prioritizes multiple tasks, meet all deadlines and resolve outstanding issues.
- Good interpersonal and communication skills.
- Strong organizational skills, team player and the ability to work under pressure.
- Excellent problem solving/analytical skills. High level of attention to detail and accuracy.
- Strong work ethic, ability to maintain confidentiality and exercise extreme discretion.