Office Manager - Financial and Administrative Lead

EnviroKleen LLC is a well-established, high-reputation Commercial Building Maintenance Company proudly serving Utah since 1989. As we continue to grow and evolve, we’re seeking a highly skilled and detail-oriented Office Manager to replace our retiring manager and lead our financial and administrative operations.

This is not just another office job. This is a mission-critical role at the heart of a company that values professionalism, integrity, and excellence. We’re looking for someone who thrives on precision, can confidently manage diverse personalities in a dynamic office environment, and, above all, can expertly handle the financial backbone of our business.

Key Responsibilities:

Financial & Accounting Duties (QuickBooks Expert Required)

• Manage Accounts Payable (A/P) and Accounts Receivable (A/R)
• Process bi-weekly payroll using Paylocity, including journal entries and garnishments
• Complete monthly bank reconciliations and generate cost center reports
• Manage corporate credit card accounts
• Oversee monthly billing, including complex invoicing structures across multiple entities
• Prepare and file quarterly sales tax reports
• Run and review A/R Aging Reports monthly
• Manage and reconcile bank Treasury and Positive Pay transactions
• Handle auto reimbursements and ensure correct setup in Paylocity

Compliance & Reporting

• Conduct and submit Worker’s Compensation Insurance audits
• Complete EEOC reporting (annual)
• Prepare and file 1099s and 1095s in January
• Coordinate with Paylocity to ensure proper W-2 processing
• Oversee open enrollment for health insurance (Employee Navigator platform)
• Maintain compliance with Unclaimed Property laws and Workforce Services paperwork
• Track and assist with Worker’s Comp claims

HR & Administrative Oversight

• Maintain and update employee records in Employee Navigator
• Monitor and update pay rate changes (generate reports in Paylocity as needed)
• Onboard and offboard employees in administrative systems
• Order office supplies, checks, and employee uniforms
• Manage manager cell phone accounts and related insurance matters
• Coordinate and process direct deposit changes (security protocols enforced)

Miscellaneous but Essential

• Generate and distribute timecard reports for various clients and contracts
• Support miscellaneous office tasks as needed to ensure smooth operations

What We’re Looking For:

• Minimum 5 years of experience in office management or financial administration
• Advanced QuickBooks proficiency – this is a must
• Hands-on experience with Paylocity, Employee Navigator, or similar payroll platforms and managing multi-entity finances
• Strong working knowledge of payroll, compliance, taxes, reconciliations, and reporting
• Exceptional attention to detail and organization
• Ability to work independently, anticipate needs, and solve problems proactively
• Strong interpersonal skills – must be able to manage personalities across all levels
• High level of integrity and discretion with sensitive information

Compensation & Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Stability and longevity with a well-established company
• Supportive, team-oriented work environment
• Opportunity to build on the legacy of an outgoing manager who has set a gold standard

Position Start Date:

Immediate – we are ready to begin training with our outgoing manager to ensure a smooth transition.

How to Apply:

Please send your resume and/or a cover letter outlining your qualifications and experience to info@envirokleen.net with the subject line: Office Manager Application

If you’re a proactive, detail-obsessed, financially savvy professional looking for a meaningful and vital role in a company that values excellence, we want to hear from you.