Office Coordinator

Office Coordinator

Reports To: General Manager

Employment Type: Full-time

On-Site

Overview

We are seeking an Office Coordinator for our New York office. In this role, you will support daily office operations and work closely with team members, managers, vendors, and clients to help maintain an organized, efficient, and welcoming workplace environment.

About Entro

Entro is an international place-branding and experience design firm with offices in Toronto, Calgary, Vancouver, and New York. At Entro, we value diversity of perspectives. Our multidisciplinary approach gives us an incredible appreciation for architecture, planning, and how graphic communications can connect people to place. Our team of 80 professionals includes expertise in graphic and industrial design, fine arts, neuroscience, architecture, project management, engineering, and media. Our work gives places identity and meaning; it makes complex environments navigable and reveals the stories of places—from hospitals and transit hubs to museums, educational campuses, and public spaces.

Responsibilities

• Provide direct administrative and office management support to team members (including the General Manager, Creative Directors, Project Directors, and Managers).
• Receive and screen inbound telephone calls.
• Address general inquiries via phone, email, and in-person.
• Refer and/or redirect calls, emails, or visitors as required.
• Act as on-site contact person.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Receive, review, and distribute priority correspondence as required.
• Maintain and monitor office supply inventory levels and place orders as required.
• Ensure all supplies are appropriately and safely stocked in the office.
• Maintain the office in a tidy and presentable manner.
• Support the planning of internal and external events, including coordination of catering arrangements.
• Manage basic bookkeeping functions.
• Maintain office contact database.
• Troubleshoot and/or escalate office administration issues.

Qualifications

• Bachelor’s degree or college diploma in business administration or related discipline.
• Preference will be given to candidates with relevant experience supporting an administrative team.
• Professional and ethical in the management of confidential information.
• Ability to manage multiple priorities in a fast-paced and dynamic environment.
• Excellent interpersonal and communications skills.
• Proficiency in Microsoft Office and Google Suite.
• Positive and enthusiastic team player.
• Ability to work independently and follow-through.
• Strong organizational, time management and problem-solving skills.

Our People: work with award winning, recognized industry leaders and best-in-class project teams.

Our Projects: work on exciting, high profile projects that are at the forefront of environmental design and placemaking across the world.

Our Compensation: work for an employer that offers competitive pay, extended health and dental benefits as well as opportunities for career growth & development.

Salary range: $65,000 - 70,000