What are the responsibilities and job description for the Work Based Learning and Workplace Skills Specialist position at Enterprise State Community College?
Position Summary
Serves as a liaison between the College, high schools, and community organizations to support recruitment, enrollment, student success, and workforce development initiatives. Coordinates schedules, prepares official documents and reports, maintains records and spreadsheets, and supports administrative meetings. Ensures efficient daily operations, effective communication, compliance with institutional policies, and the delivery of high-quality service to students, employees, and the public while contributing to the College's enrollment, retention, and organizational effectiveness goals.
Direct Supervisory Responsibility: NO
Essential Duties and Responsibilities
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Compiles flyers, handouts and tour bags for school visits, campus visits, and other technical events.
- Assists with all campus tours.
- Performs setup and breakdown activities for all technical events.
- Helps with special projects including Candy with Cardinals, the Christmas Parade, summer camps, STEM camps, and other seasonal events.
- Tracks inventory and assists with quotes for promotional items.
- Serves as the front-desk point of contact for the East Broad Administration Building, greeting students and visitors, directing individuals to appropriate offices and facilities, and responding to general inquiries.
- Performs other duties as assigned by the supervisor.
- Comply with all policies of the Alabama Community College System and the College.
- Maintains FAME/COMET spreadsheets for qualification including entering new applicant information, updating missing information, and creating a student file per applicant.
- Assists in the qualification process for FAME and COMET including ensuring all parts of the application are complete and that test scores place them into appropriate courses per program.
- Organizes, scans, uploads, and files all FAME/COMET/Pathways/Co-op printed paperwork (application, qualifying paperwork, grade reports, employer evaluations).
- Manages the FAME/COMET communications app, including sending notifications about upcoming events for prospective students, reminders for applications, and notices about missing information on applications.
- Prepares materials for FAME/COMET orientations including handouts, MCE workbooks, portfolios, industry recognized credentials, pocket cards.
- Manages the distribution of all MCE Workbooks, portfolios, and industry recognized credential certificates for FAME cohorts.
- Assists in the planning and coordination of FAME and COMET orientations, industry tours, career coach’s day, mock interviews, signing days, etc.
- Prepares WKO101 workbooks as well as additional seasonal promotional materials (scholarship notices, event flyers, etc.).
- Organizes and files all paperwork for WKO101.
- Manages the CRN’s for all WKO101 sections (traditional and dual enrollment) from semester to semester, including creating CRNs, deleting CRNs, modifying CRN information (times, days, instructors, locations, campus assignments, etc.).
- Maintains and updates the WKO101 dual enrollment tracking spreadsheet, recording student information and documenting each step of the registration process.
- Registers students for dual enrollment WKO101 sections.
- Follows up with the appropriate outlet to address and resolve student issues related to WKO101, including applications, residency, identification, GPA discrepancies, missing signatures, inaccurate information, and other form-related concerns.
Qualifications
- Two (2) years of postsecondary education with a minimum of 15 semester hours in related coursework from an approved U.S. Department of Education accredited institution required
- Three (3) years of experience in a related position required
- Knowledge of technical education and/or corporate training preferred
- Experience with non-credit programs preferred
- Knowledge of Workforce Development programs and procedures preferred
- Involvement in school or community activities preferred
DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Commitment to the teaching-learning process of the community college and the open-door admissions process.
- Ability to work effectively with students from all backgrounds.
- Friendly personality; enthusiastic, positive attitude; trustworthiness and ethical conduct; effective interpersonal skills; strong work ethic.
- Effective oral and written communication skills.
- Knowledge of advanced word processing, including merge functions, database, and spreadsheet (Computer Level II Exam).
- Working knowledge of office procedures, general office procedures, GSCC procedures, composition, machine transcription, and records management (Office Procedures Level II Exam).
- Ability to keyboard at a minimum of 40 correct (net) words per minute for 3 minutes.
- Ability to make decisions in accordance with regulations and apply them to work problems.
- Ability to work with minimum supervision.
- Ability to learn assigned tasks readily and to adhere to prescribed routines.
- Ability to establish and maintain effective working relationships with career centers, industry partners, other employees, and the public.
- Ability to maintain confidentiality of office information.
Application Procedures/Additional Information
PROJECTED STARTING DATE:
August 2026
SALARY: Salary Schedule E3, 04 ($39,759 - $57,251) Based on the 2025-2026 ACCS Salary Schedules
Salary will be based on VERIFIED education and years of VERIFIED FULL-TIME directly related experience that is stated on the initial job application and resume. Be sure all experience is stated on the application!
APPLICATION DEADLINE:
July 9, 2026– 4:00 P.M.
APPLICATION PROCEDURE:
Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of post-secondary education.
Application materials must provide documentation that the applicant meets all minimum qualifications.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu).
Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all full-time work experience in public education in Alabama and (b) all other full-time work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this full-time work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.
Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.
Please Note:• ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:
NEOGOV Customer Service:
Monday-Friday
8:00 am - 5:00 pm PST
(855) 524-5627
Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.
August 2026
SALARY: Salary Schedule E3, 04 ($39,759 - $57,251) Based on the 2025-2026 ACCS Salary Schedules
Salary will be based on VERIFIED education and years of VERIFIED FULL-TIME directly related experience that is stated on the initial job application and resume. Be sure all experience is stated on the application!
APPLICATION DEADLINE:
July 9, 2026– 4:00 P.M.
APPLICATION PROCEDURE:
Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of post-secondary education.
Application materials must provide documentation that the applicant meets all minimum qualifications.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu).
Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all full-time work experience in public education in Alabama and (b) all other full-time work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this full-time work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.
Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.
Please Note:• ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
- When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.
All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:
NEOGOV Customer Service:
Monday-Friday
8:00 am - 5:00 pm PST
(855) 524-5627
Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.
Salary : $39,759 - $57,251