What are the responsibilities and job description for the Early College Coordinator position at Enterprise State Community College?
Position Summary
The Early College Coordinator oversees and supports the Early College Dual Enrollment Program, helping high school students transition into college-level courses while still enrolled in high school. This role manages outreach, guided pathway advising, programming, and student support for those pursuing dual credit, workforce readiness credentials, accelerated college credit, or other postsecondary credentials. Additionally, the Coordinator provides program guidance for student cohorts earning a college degree while completing a high school or homeschool diploma. They collaborate with high school administrators and faculty to ensure students are academically and socially prepared for success in college. The continuation of the position is contingent upon grant renewal.
Salary Schedule: E1 01
Essential Duties and Responsibilities
- Serve as the primary point of contact for all early college participants and coordinate all aspects of the early college programming for assigned school and service areas.
- Collaborate with local high school administrators, counselors, and faculty to ensure effective program implementation.
- Assist with determining and ensuring early college admissions, scholarship eligibility, and compliance monitoring.
- Coordinate student enrollment to ensure participants meet the eligibility requirements for the Early College program.
- Organize informational sessions, presentations, orientation sessions, workshops, and other outreach events to promote the Early College program and prepare students for their college experience.
- Coordinate with high school partners, division chairs, and faculty, in procuring course texts and/or materials for early college scholarship recipients.
- Provide advisement to assist students in the career and academic exploration and career decision-making process related to early college pathways.
- Work with the Dual Enrollment Coordinator and faculty to develop guided pathways and crosswalk course equivalencies to ensure alignment of courses for dual-enrolled students completing a certificate and/or associate degree program.
- Work to ensure special registration assistance is provided for Early College & Dual Enrollment students, including timely, in-person visits to high schools to collect materials to meet specified registration deadlines.
- Maintain advising plans, and review degree audits, and academic progress for students each enrollment period.
- Follow up on early alerts and provide intervention strategies for at-risk students by communicating with students, counselors, facilitators, and faculty.
- Process required enrollment forms and input enrollment data as needed for Early College students.
- Assist with end-of-year completion ceremonies and appropriate workshops.
- Process all correspondence related to early college, including maintaining recruitment materials in each high school service area and maintaining open communication with all faculty and staff to maximize dual enrollment and early college opportunities.
- Assist with tracking early college student outcomes, including but not limited to data on recruitment, enrollment, matriculation, retention, success rates, programmatic impact, scholarship distribution, etc.
- Ensure institutional compliance with the Family Educational Rights and Privacy Act (FERPA).
- Establish positive, professional, and effective relationships with area schools, community leaders, and local business and industry.
- Stay informed of best practices and trends in dual enrollment programs, early college initiatives, and K-12 education.
- Assume other responsibilities as needed or directed by the Assistant Dean of Student Affairs, Executive Vice President, Vice President of Instruction, and/or the President.
Qualifications
Minimum Qualifications:
- Bachelor's degree from an accredited institution.
- Experience working with high school students.
- Experience with student orientation/success initiatives and recruiting.
- At least two (2) years of experience advising or a student recruitment
- Master’s degree from a regionally accredited institution.
- Experience with Banner or a related ERP system.
- Experience with a CRM and ERP system; preferably Target X or Ellucian Banner.
- Experience with Canvas.
- Experience developing academic maps and/or other career planning documents.
- Experience advising with Degree Works.
- Experience in developing marketing and/or informational materials.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
- Trenholm State Community College online employment application.
- A current resume, including three (3) references.
- Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.
Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. “Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Minimum Qualifications” section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.
APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.
EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.
Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process.
Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.
This employer participates in E-Verify.