What are the responsibilities and job description for the Operations Manager - Registered Investment Advisory position at Enterprise Recruiting Company?
Operations Manager - Boca Raton, FL (Onsite)
Our client is a well-established, highly respected Registered Investment Advisory (RIA) firm seeking an experienced Operations Manager to work on-site in Boca Raton, overseeing the day-to-day operational functions of the business and supporting the firm's continued growth. This is a unique opportunity to join a close-knit team that offers outstanding work-life balance, exceptional employee retention, and a clear long-term career path into executive leadership.
The ideal candidate is an experienced RIA operations professional who enjoys wearing multiple hats, improving processes, supporting advisors, and serving as a key resource across operations, HR administration, technology, and compliance.
Responsibilities
- Manage the firm's day-to-day operational functions and internal workflows.
- Partner with firm leadership to improve operational efficiency and scalability.
- Coordinate employee onboarding, orientation, and new hire training.
- Assist with HR administration, employee benefits, and personnel-related processes.
- Process payroll and maintain employee records using BambooHR (or similar HRIS/payroll platform).
- Serve as the primary operational liaison with the firm's Compliance department to ensure internal processes align with regulatory requirements.
- Support advisor operations, account administration, and custodial relationships.
- Coordinate with third-party vendors and technology providers.
- Develop, document, and improve operational procedures and best practices.
- Create reports, presentations, and operational analyses using Microsoft Excel and PowerPoint.
- Manage and organize firm documentation using Microsoft OneDrive and other cloud-based systems.
- Provide operational support for firm initiatives, projects, and strategic growth.
Qualifications
- Minimum 10 years of operations experience within a Registered Investment Advisory (RIA) firm is required.
- Strong understanding of RIA operational workflows and advisor support.
- Experience working with Fidelity and Charles Schwab custodial platforms.
- Experience with Orion Advisor Technology is preferred.
- Experience with Wealthbox CRM is a plus.
- Previous experience with HR administration, including onboarding, employee benefits, and new hire training.
- Payroll experience, preferably using BambooHR or a similar platform.
- Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, and OneDrive.
- Excellent organizational, multitasking, and project management skills.
- Strong written and verbal communication skills.
- Self-motivated, collaborative, and able to thrive in a fast-paced environment.
Compensation & Benefits
- Base Salary: Approximately $110,000 - $120,000 DOE plus Performance Bonus
- 100% employer-paid health insurance for employees
- Safe Harbor 401(k) with company match
- Paid Time Off
- Employee Stock Plan
- Full-time onsite position in Boca Raton, FL
Why Join This Firm?
This is a rare opportunity to join a collaborative, 13-person boutique wealth management firm where employees genuinely enjoy coming to work. The firm has built an outstanding culture centered on teamwork, work-life balance, and long-term employee success. Team members tend to stay for many years because of the supportive environment and opportunities for professional growth.
For the right individual, this role offers a clearly defined career progression with the opportunity to advance into executive leadership roles as the firm continues to grow.
Salary : $110,000 - $120,000