Office Manager / Bookkeeper

Position Overview

The Accounting, Human Resource Assistant and Customer Advocate role plays a key operational role within our small, growing manufacturing business. This position supports accounting, human resources and sales coordination in a collaborative, small-team environment.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing both financial and employee-related responsibilities with professionalism and discretion.

General Qualifications

• Ability to function effectively in a small, team-based environment
• Strong organizational and time-management skills
• Proficient in Microsoft Office Suite (Excel, Outlook, Word)
• Comfortable learning and working within QuickBooks and Microsoft Access
• Strong communication skills, both written and verbal
• High level of integrity and confidentiality

Human Resources Responsibilities

• Assist with hiring processes, including onboarding and documentation
• Build and maintain secure online personnel files
• Support employee coaching and performance documentation
• Assist with employee separation processes
• Process payroll, including HSA, 401(k), and workmans comp submissions
• Coordinate health insurance administration and employee benefit support
• Maintain an open-door presence for employee questions and support

Accounting Responsibilities

• Create and issue Purchase Orders
• Receive and process inventory documentation
• Conduct weekly inventory walks (mandatory)
• Manage Accounts Receivable follow-up calls and emails
• Serve as backup support for Production Control systems (QuickBooks, Access)
• Receive and process customer payments (including checks)
• Prepare and complete bank deposits
• Reconcile company credit card statements with receipts
• Maintain and update SDS (Safety Data Sheet) documentation as new materials are ordered

Sales & Administrative Support

• Answer incoming sales calls
• Enter and load new parts into Microsoft Access
• Support internal coordination between sales, accounting, and production

Key Attributes for Success

• Strong attention to detail
• Ability to prioritize and multitask in a fast-paced environment
• Comfortable managing both structured financial tasks and people-centered responsibilities
• Dependable, proactive, and solution-oriented
• Professional and approachable demeanor
• Perform additional responsibilities as needed to support overall company operations.

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person

Salary : $21 - $25