What are the responsibilities and job description for the Receptionist / Administrative Assistant position at Entech Staffing Solutions?
Receptionist / Administrative Assistant
The Receptionist is the first point of contact for our company and plays a vital role in creating a positive first impression for applicants, clients, vendors, and visitors. This position represents the company with professionalism, courtesy, and excellent customer service while ensuring the front office operates efficiently. The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Front Desk & Reception: Welcome visitors, applicants, and clients while providing a professional first impression. Answer and route calls on a multi-line phone system and take accurate messages.
Candidate & Client Support: Assist applicants with the application process, intake paperwork, and interview check-ins while providing excellent customer service.
Administrative Support: Perform data entry, maintain accurate applicant and client records, file documents, employee timeclock management and process screening paperwork.
Office Coordination: Order office supplies, distribute incoming mail, prepare outgoing mail, and maintain a clean and organized reception and meeting area.
Additional Responsibilities: Perform other duties as assigned to support daily office operations.
Qualifications
High school diploma, some college preferred.
At least 1 year of receptionist, administrative, customer service, or front desk experience.
Proficient with Microsoft Office Suite (Word, Excel, and Outlook) and comfortable learning new software and databases.
Strong communication, organizational, and multitasking skills.
Professional demeanor with the ability to work efficiently in a fast-paced office environment.
Strong attention to detail and excellent customer service skills.
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