What are the responsibilities and job description for the Bookkeeper / Administrative Assistant position at Engineer Dynamics Corp.?
JOIN OUR TEAM
Locally-owned engineering consulting firm based in Wailuku, Maui. For over 30 years, we have been proud to contribute to Maui's growth and sustainability through innovative and reliable engineering solutions. We're looking for a committed individual interested in a stable, long-term role. Full-time position with medical and dental benefits, paid vacation, personal leave, and retirement plan.
Bookkeeping/Administrative Assistant
Required Education and Experience:
- High school diploma or equivalent
- A minimum of 2 years of experience in a role with significant bookkeeping responsibilities is required. Experience in an engineering, construction, or other project-based business is highly preferred.
- High proficiency in QuickBooks (Desktop or Online) is required.
- Computer skills including ability to maneuver between multiple programs
- Working knowledge of Microsoft Windows, Outlook, Word, and Excel
- Proficient keyboarding skills
- Exceptional listening, verbal, and written communication skills
- Attention to detail and a willingness to learn
Key Responsibilities
Bookkeeping (Approximately 60% of the role):
· Manage all aspects of Accounts Payable (A/P) and Accounts Receivable (A/R).
· Process client invoices, track payments, and follow up on outstanding accounts.
· Perform monthly bank and credit card reconciliations.
· Prepare and process payroll in collaboration with our external payroll service.
· Assist with General Excise Tax (GET) filings and year-end financial preparations for our CPA.
Administrative Support (Approximately 40% of the role):
· Serve as the first point of contact for the company; answer phone calls and greet clients and visitors with aloha.
· Manage office correspondence, including mail and email.
· Coordinate meetings, schedule appointments, and manage the office calendar.
· Assist with the preparation of project proposals, reports, and other documents.
· Maintain and organize both digital and physical filing systems.
· Order and manage office supplies and maintain office equipment.
· Provide general administrative support to the engineering staff as needed.
Salary Range:
$20 To $25 Hourly
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
Work Location: In person
Salary : $20 - $25