What are the responsibilities and job description for the Document Control Specialist position at Energy Project Solutions?
Energy Project Solutions (EPS) is an energy consulting firm that helps partners deliver efficient, high-value projects through localized expertise and real-world insight. With more than 500 years of collective experience, our team leads complex energy developments from inception through construction, bringing deep knowledge across engineering, real estate, business development, and finance while leveraging strong relationships with developers, owners, financial institutions, and property owners nationwide.
The Document Control Specialist will be responsible for managing and maintaining accurate, organized, and timely project documentation across multiple active energy and infrastructure projects. This role plays a key part in supporting project execution from pre-construction through closeout by ensuring all documentation, records, and deliverables are properly controlled, tracked, and distributed. The Document Control Specialist will work closely with project managers, engineers, subcontractors, and vendors to support efficient communication, compliance, and project delivery.
What You’ll Do
At EPS, We Believe Your Work Should Support Your Life, Not The Other Way Around. Here's What You Can Count On When You Join Our Team
The Document Control Specialist will be responsible for managing and maintaining accurate, organized, and timely project documentation across multiple active energy and infrastructure projects. This role plays a key part in supporting project execution from pre-construction through closeout by ensuring all documentation, records, and deliverables are properly controlled, tracked, and distributed. The Document Control Specialist will work closely with project managers, engineers, subcontractors, and vendors to support efficient communication, compliance, and project delivery.
What You’ll Do
- Manage the full lifecycle of project documentation including RFIs, submittals, change orders, contracts, drawings, and closeout packages
- Maintain and organize document control systems such as Procore, Unifier, ShareFile, Dropbox, and SharePoint
- Ensure accurate version control, naming conventions, and document distribution across project teams
- Track and update drawings, revisions, redlines, and technical documentation across multiple projects
- Support project closeout including as-builts, O&M manuals, turnover packages, and final deliverables
- Coordinate document flow between project managers, engineers, subcontractors, suppliers, and owners
- Maintain logs and reporting for RFIs, submittals, meeting minutes, and action items
- Track material deliveries, logistics documentation, and equipment records as needed
- Support compliance tracking including subcontractor insurance, contracts, bonds, and lien waivers
- Assist with audits, documentation requests, and project reporting requirements
- Support general project coordination and administrative needs as required
- 5 years of experience in document control, project coordination, construction administration, or related field
- Strong understanding of construction documentation workflows including RFIs, submittals, change orders, and closeout processes
- Proficient in document management systems such as Procore.
- Experience managing multiple projects simultaneously in fast-paced environments
- Strong organizational skills with exceptional attention to detail and accuracy
- Excellent communication skills with ability to work across field teams, office staff, subcontractors, and clients
- Experience with material tracking, logistics coordination, or procurement documentation preferred
- Familiarity with project closeout and turnover processes is a plus
- Exposure to solar PV, battery energy storage systems (BESS), wind, or utility-scale infrastructure projects
- Experience supporting EPC, owner’s representative, or renewable energy construction teams
- Familiarity with commissioning documentation, turnover packages, and O&M manual development
- Understanding of subcontractor compliance tracking (insurance certificates, bonds, lien waivers, contracts)
- Experience supporting cost tracking, pay applications, or project financial documentation
- Construction documentation or records management training (Aconex, Unifier, or similar platforms)
At EPS, We Believe Your Work Should Support Your Life, Not The Other Way Around. Here's What You Can Count On When You Join Our Team
- Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
- Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
- Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
- Benefits That Care: You’ll have access to health coverage that supports your total well-being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
- Weekly Team Lunches: Take a break and recharge with your teammates. We believe food brings people together.
- Culture That Connects: We invest in experiences that build strong teams and strong communities.