Accounts Payable Coordinator

Job Title: Accounts Payable Specialist

Job Summary

Introduction:

• The role of the Accounts Payable Specialist is to collect, report, and process all Vendor invoices and pay applications from vendors and subcontractors.  He/she is to assure accountability, accuracy, and confidentiality of any and all payables related information and to track pay applications, invoices, purchase order receivers and unvouchered liabilities.

Functional Role:

• The basic function of this position is to manage the smooth flow of Accounts Payable information of the company.  To track all invoices and pay applications received and match all purchase order receivers to the appropriate invoices. They are also responsible for coordinating the approval of all vendors pay applications with the appropriate Project Manager and to ensure pay applications are posted to accounts payable in the accounting period that they apply to.

Responsibilities:

• Responsible for maintaining Insurance certificates for subcontractors ensuring all insurance requirements are at the minimum amounts required by the subcontract and are current with respect to policy expiration dates.
• Responsible for accurate accounting records of the Company’s Accounts Payable and Vendor records.
• Maintain the close security of company Accounts Payable and Vendor records.
• Maintain the confidentiality of company Accounts Payable and Vendor records.
• Keep management apprised of the collection status of past due accounts and lien position within the time requirements that protect all lien rights.
• Ensure the Accounts Payable documents are processed in a timely and error-free manner.

Requirements:

• Education:  High School diploma with courses in accounting.
• Experience:  Two to five year’s experience in Accounts Payable and AIA Schedule of Values.
• Skills, knowledge, and abilities - Ability to work independently and to work well with others in a multi-functional fast paced environment.  Good comprehension of Accounts Payables, Subcontractor and spreadsheet software, excellent reading, writing and verbal skills.  Must understand AIA Schedule Of Values.
• Reasoning Ability – Ability to apply principles of logical thinking to a wide range of intellectual and practical problems, ability to deal with a variety of abstract and concrete variables, ability to manage a variety of activities simultaneously.
• Language Skills – Ability to communicate and give answers in a clear and precise style, ability to compose standard letters with proper format, grammar, punctuation, and spelling, using all parts of speech, ability to speak with poise, voice control, and confidence, using correct English with a well modulated voice.
• Physical – While performing the duties of this job, the employee is frequently required to talk on the phone and use a computer.

·         Work Environment - The work is normally performed in a standard office environment with usually quiet to moderate noise levels.