Administrative Assistant (New Role)

ENDPOINT SOLUTIONS 100% Employee Owned

Endpoint Solutions is delighted to introduce an Administrative Assistant (New Role - Full Time) to our evolving team! This role will be essential to providing comprehensive support across various departments, ensuring our office operates smoothly and efficiently. Some of the primary responsibilities of this role include:

Reception: Greet visitors kindly and professionally while directing them to appropriate staff members and use discernment with unexpected guests and solicitors.

Telephone & Voicemail Management: Screen and forward phone calls and voicemails to the appropriate departments to ensure prompt communications.

Mail & Shipping Coordination: Manage incoming/outgoing mail and packages, and coordinate shipments and courier arrangements as needed.

Inventory Management: Keep track of office supplies, update monthly inventory records, and provide the Office Administrator with order requests for items needed to maintain a well-stocked and functional workplace.

Miscellaneous Errands & Housekeeping: Assist with various operational needs such as running errands to acquire office and field supplies, stocking the fridge with staff beverages, watering communal plants, and maintaining a clean and organized office environment.

Meetings Support: Assist in preparing materials, setting up rooms, and coordinating lunches for team, department, or client meetings on a monthly and as needed basis.

Marketing Support: Assist in preparing and updating promotional materials like business cards and service sheets, as well as event specific planning and initiatives as needed.

Project Support: Collaborate with project managers to assist with project setup in BQE CORE, maintain virtual and physical records, prepare invoices, and communicate with clients as needed.

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This new role and its function is expected to evolve as we assess our needs over time. Our ideal candidate must be collaborative, proactive, willing to adapt to new responsibilities as they arise, and welcomes giving and receiving constructive feedback. Additional skills and qualifications include:

Previous experience in administrative, supportive, or customer service roles is a plus but not required.

Previous experience with BQE CORE software is a plus but not required.

Previous experience with Microsoft Office Suite or similar is required.

Reliable transportation for running errands is required.

Excellent written and oral communication skills.

Commitment to organization and attention to detail while juggling competing requests.

Commitment to confidentiality and ability to handle sensitive information.

Commitment to invoicing and billing accuracy – general understanding of math and financial calculations is required.

Ability to learn new programs/procedures quickly and willingness to ask questions.

Self-motivated and ability to work without excessive oversight.

Positive attitude with growth-mindset.

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Job Type: Full Time, Monday-Friday (8:00 AM – 4:30 PM)

Location: 6871 S Lovers Lane Road, Franklin, WI 53132

Salary Range: $20.00 - $25.00 per hour

Benefits: Medical & Dental Insurance, 401K Retirement Plan, Paid Time Off, Tuition Reimbursement, ESOP Shares

About Us: Endpoint Solutions is an ESOP company (consisting of up to 30 individuals) with a focus on providing environmental consulting, engineering, and safety services. We promote a collaborative, laid-back environment fueled by diet soda and sarcasm, and value work/life balance. For more information about our team, please visit: www.endpointcorporation.com.

Pay: $20.00 - $25.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement

Application Question(s):

• This role requires reliable transportation - are you willing to run errands on a weekly and as-needed basis using your personal vehicle?
• Are you experienced in using Microsoft Office Suite?
• Briefly describe a time when you received feedback that challenged you - how did you respond?

Work Location: In person

Salary : $20 - $25