ADMINISTRATIVE ASSISTANT - Port Lavaca TX

Administrative Assistant

Reports To: Human Resources Manager
Location: Port Lavaca, Texas
Job Type: Full-Time | In-Office (Not Remote)

Position Summary

Encore Dredging Partners is seeking a professional, organized, and dependable Administrative Assistant to support the Human Resources department and broader company operations. This role is ideal for someone who thrives in a fast-paced office environment, demonstrates strong attention to detail, and can manage multiple priorities with accuracy and discretion.

The Administrative Assistant will play a key role in supporting HR functions, including recruiting coordination, onboarding, employee communications, benefits documentation, and personnel record management. This position also provides administrative support to satellite offices and serves as backup for weekly time entry processing.

Essential Duties and Responsibilities

• Assist with recruiting activities, including job postings, applicant communication, and follow-up

• Support pre-employment screening, ADP onboarding, documentation review, and new hire orientation preparation

• Provide general benefits information to new hires and assist with benefits enrollment coordination

• Answer and route incoming calls; respond professionally to inquiries from applicants, employees, vendors, and visitors

• Organize and maintain electronic files using SharePoint and other cloud-based systems

• Provide administrative support to satellite office locations as needed

• Serve as backup support for weekly employee time entry processing

• Assist with additional administrative tasks and special projects as assigned

Minimum Qualifications

• Previous experience in an administrative, office support, or similar role required

• HR support experience strongly preferred

• Proficiency in Microsoft Office (Word, Excel, Outlook) and SharePoint

• Strong written and verbal communication skills

• Professional phone etiquette and customer service skills

• Attention to detail with strong organizational and multitasking abilities

• Ability to work independently, maintain confidentiality, and manage competing priorities

Work Schedule

• Monday–Thursday: 8:00 AM – 5:00 PM

• Friday: 8:00 AM – 3:00 PM

• One-hour unpaid lunch (Monday–Thursday)

• Friday lunch break optional

Work Environment

• Full-time, in-office position located in Port Lavaca, Texas

• Primarily sedentary role involving computer and phone use

• Occasional lifting of office materials up to 20 pounds

Benefits

Encore Dredging Partners offers competitive pay, benefits eligibility, paid time off, and opportunities for professional growth.

Equal Opportunity Employer

Encore Dredging Partners is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected classification under applicable law.