What are the responsibilities and job description for the Office Administrator position at Emtec Facility Services Ltd?
Emtec Building Services is a leading Mechanical and Electrical contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects. From early design and pre-construction through to installation, commissioning, and ongoing support. We deliver the full lifecycle.
We’re looking for a professional, organised and approachable Office Administrator to join our Emtec Building Services North team in Newcastle. This is a great opportunity to become part of a supportive and experienced team.
This is more than a front-of-house position. You’ll be at the heart of the business, keeping everything running smoothly and supporting teams across the office.
What You’ll Be Doing
Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.
We’re looking for a professional, organised and approachable Office Administrator to join our Emtec Building Services North team in Newcastle. This is a great opportunity to become part of a supportive and experienced team.
This is more than a front-of-house position. You’ll be at the heart of the business, keeping everything running smoothly and supporting teams across the office.
What You’ll Be Doing
- Creating a warm, professional welcome for visitors and callers
- Providing day-to-day administrative support to engineers, estimators, managers and Directors
- Assisting with procurement and material orders (Business Central)
- Managing weekly timesheets, labour records, and invoice queries
- Maintaining project files, documentation and reports
- Organising plant registers, training renewals and fleet admin
- Coordinating meetings, office activities and general admin tasks
- Supporting site teams with packs and weekly returns
- Ensuring processes align with ISO9001 standards
- Strong administration experience, ideally within construction or building services
- Highly organised with excellent attention to detail
- Friendly, professional communicator
- Confident using Microsoft Office (Business Central a bonus)
- Able to multitask and stay calm in a fast-paced environment
- Proactive, reliable and a strong team player
- Attractive Salary: Based on skills and experience
- Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
- Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
- Contributory Pension Scheme: Secure your future with our contributory pension plan.
- Life Assurance: Peace of mind for you and your family.
- Development Opportunities: Excellent training and support for career growth.
- Wellness Support: Access to our Employee Assistance Programme and wellness portal.
- Exclusive Discounts: Benefit from our Employee Discounts Platform.
- Convenience: Free parking at our offices and a cycle scheme.
Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.