Administrative Assistant – Construction Operations

Empire Remodeling

Administrative Assistant - Construction Operations

Location: Kansas City, MO (serving the metro area)

If you're an admin rock star looking for a great place to work, you can call home, we'd love to talk to you!

Be the hub that keeps projects, people, and processes aligned.

Empire Remodeling runs on structure, communication, and preparation. Our Administrative Assistant is a key part of that system, supporting project managers, ownership, and clients by keeping schedules tight, documents organized, and communication clear.

This role is ideal for someone who enjoys owning details, supporting a team, and keeping operations running smoothly in a fast-paced but well-organized environment.

Key Responsibilities

• Support PMs and leadership with scheduling, documentation, and coordination
• Manage incoming calls, emails, and client communications with professionalism
• Prepare and organize project files: contracts, change orders, invoices, permits, and punch lists
• Assist with job start prep, material tracking, and closeout documentation
• Maintain clean digital systems and shared folders so information is always accessible
• Help track workflows, checklists, and SOPs across active projects
• Support light bookkeeping/admin tasks as needed (invoicing support, data entry)
  
  

Qualifications

• 2 or more years of administrative or office support experience (construction preferred)
• Strong organization skills and comfort managing multiple priorities
• Clear, professional written and verbal communication
• Proficiency with common office tools (email, spreadsheets, document management)
• Reliable, detail-oriented, and able to anticipate next steps
  
  

Compensation & Benefits

• Employment Type: Full-time, W-2 employee.
• Hourly rate at $22, based on experience
• Bonus based on performance
• Paid time off
• Stable hours and predictable workload
• Supportive, respectful team culture
  
  

Why Empire

• Structure: checklists, SOPs, and clear roles
• Pace with sanity: busy but organized, no chaos for chaos' sake
• Trust: ownership relies on capable people and gives them autonomy
• Longevity: We invest in people who want to stay and grow
  
  

Empire Remodeling is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.