What are the responsibilities and job description for the Office Administrator position at Empire Petroleum Corporation?
Position Summary:
We are seeking a reliable and organized Office Manager to oversee day-to-day administrative operations and ensure the office runs smoothly. This role is key in supporting leadership, coordinating office activities, and maintaining an efficient and professional work environment.
Core Responsibilities:
- Manage daily office operations, including supplies, equipment, and vendor coordination
- Serve as the primary point of contact for administrative needs across departments
- Support leadership with scheduling, calendar management, and meeting coordination
- Maintain organized records, files, and documentation (physical and digital)
- Assist with onboarding logistics for new hires (workspace setup, materials, etc.)
- Coordinate travel arrangements, expense tracking, and basic reporting
- Handle incoming calls, emails, and general office correspondence
- Ensure office policies and procedures are followed
- Assist with basic HR and payroll coordination as needed
- Support special projects and company events
Qualifications:
Required (Non-Negotiable)
- 3 years of administrative or office management experience
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to handle sensitive information with discretion
- Self-starter with strong attention to detail
Preferred:
- Experience supporting multiple departments or executives
- Familiarity with HR or payroll systems
Work Environment:
• Full-time, in-office role • Fast-paced, team-oriented environment
Compensation & Benefits
- Health, dental, and vision insurance
- 401(k) with company match
- PTO and paid holidays