PROJECT COORDINATOR - PUBLIC WORKS

EMH&T is seeking a Project Coordinator to provide essential support to our project managers and engineering team in our Public Works division located in Columbus, OH. This role provides project support through project coordination, proposal and contract tracking, invoice and A/R reconciliation as well as general administrative and office support. 

Our Public Works' project scope may include public municipality work, sewer and waterline design, park design, roadway and utility design, economic planning, paving projects and more.

Responsibilities

• Work with project engineer/manager to obtain and submit project permits, track progress, and follow up with agencies for approvals.


• Track consultant deliverables and ensure timely submissions.


• Request scope/fee from consultants, prepare proposals/work orders for client submission, and manage project numbers in accounting software. 


• Prepare, send, track, and finalize professional service agreements and task orders for consultants.


• Attend staff meetings, create and maintain records on work in progress, and provide progress updates against timelines and deliverables.


• Participate in project conference calls/web-conferences, document meeting minutes, and track assigned tasks.


• Track senior team members’ projects, budgets, and proposals for team-wide reference.


• Collaborate with team leaders to review sites and gather due diligence documents from municipal sources.


• Assist with project budgets and expenses.


• Assist with invoices, billing, and financial reporting.


• Provide administrative support including deliveries, ordering materials, scanning contracts, scheduling meetings, preparing meeting minutes and training sessions, gathering proposal documents, maintaining electronic filing systems, and archiving.

 Skills

• Demonstrate exceptional attention to detail and organizational skills.


• Communicate effectively in both written and oral forms.


• Exhibit strong analytical and problem-solving skills.


• Work independently after receiving appropriate guidance. 


• Collaborate effectively with team members in a supportive and cooperative environment.


• Proficiency in MS Office Suite. Familiarity with project management software is a plus. 


• Familiarity with civil engineering process and/or permitting is a plus.

 Qualifications

• Bachelor’s degree in Business Administration or related field


• 10 years in administrative support. Specific experience in project coordination, administration, or engineering support is desired.

Benefits

EMH&T offers a generous benefit package to all full-time employees that includes medical, dental, vision, pharmacy, medical & dependent care FSAs, paid vacation, sick and personal leaves, paid community service time off, paid parental leave, 401(k) with match, company paid life insurance, a wellness reimbursement, an employee recognition program, an employee assistance program that includes legal and identify theft services. Annually, based on yearend business results, an employee’s eligibility for a merit increase and/or bonus is reviewed taking into account the individual’s performance and contributions. 

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