Procurement & AP Specialist

The Role

As EMG's Procurement & Accounts Payable Specialist, you will be responsible for managing the purchasing process from purchase request through payment. You will serve as the primary coordinator for purchase orders, vendor onboarding, invoice review, coding, receipt tracking, and accounts payable workflows, helping ensure transactions are accurately documented and processed efficiently.

What You'll Do

• Create, review, and manage purchase orders in Ramp.
• Coordinate vendor onboarding, including collecting W-9s, ACH information, certificates of insurance, and other required documentation.
• Maintain accurate vendor records and resolve vendor setup issues.
• Assign appropriate accounting and project coding to purchase orders and invoices.
• Track item receipts and monitor the status of open purchase orders.
• Review vendor invoices for accuracy and match invoices to approved purchase orders and receipts.
• Route invoices through approval workflows and prepare approved invoices for payment processing.
• Follow up with employees, project teams, and vendors to obtain missing information, receipts, or supporting documentation.
• Monitor open commitments and help ensure purchases remain aligned with approved budgets and project needs.
• Work closely with management and our external accounting team to ensure transactions are properly documented and coded.
• Help improve purchasing, accounts payable, and vendor management processes as the company continues to grow.

What We're Looking For

• 3 years of experience in accounts payable, purchasing, procurement, project accounting support, operations, or a similar role.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and follow through on outstanding items.
• Comfortable learning new software and processes quickly.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel and Microsoft 365 applications.
• Ability to work independently and take ownership of assigned responsibilities.
• Understanding of basic accounting concepts and transaction coding.
• Ability to understand the business purpose of purchases and accurately code transactions to the appropriate expense, asset, project, or cost category.

Preferred Qualifications

• Experience with Ramp, QuickBooks Online, or similar purchasing, AP, or ERP systems.
• Experience in construction, manufacturing, engineering, industrial services, or other project-based businesses.
• Familiarity with purchase order workflows, invoice matching, and vendor onboarding.
• Understanding of accounting classifications such as COGS, operating expenses, fixed assets, prepaid expenses, professional services, and project costs.

Schedule and Work Location

• This position is based in our Media, PA office and is not a remote position.
• Full-time is preferred; however, EMG is open to part-time, reduced work week, or other flexible schedule arrangements for the right candidate.
• Compensation and schedule will be based on experience, qualifications, and availability.

Salary Range: $60,000-$75,000 annually for full-time employment. Compensation will be adjusted accordingly for part-time or reduced schedule arrangements.