Billing & Accounts Receivable Clerk

Company Description

Emerzian Law Group provides practical and experienced legal support across California in fields such as public agency law, education law, attorney-led investigations, labor and employment law, landlord-tenant matters, and mediation services. The firm is passionate about resolving complex legal challenges with professionalism and practical expertise.

Role Description

Emerzian Law Group is seeking a detail-oriented and proactive Billing and Accounts Receivable Specialist to join our team. Full or part-time positions will be considered. This is an hourly, fully remote position – the employee will work remotely from home. The employee must reside in California, with a preference for a candidate who resides within California’s central valley. The successful candidate will support the Firm’s billing operations, accounts receivable, collections, and client expense reimbursement processes. This role is critical to the Firm’s financial health and requires a strong understanding of legal billing practices, client service excellence, and financial management. The position reports to the Chief of Operations.

Key Responsibilities include:

Billing and Invoice Management:

• Review and track client specific billing requirements and distribute information to attorneys and professional staff, as needed
• Generate timely and accurate client invoices monthly in accordance with client engagement terms and billing requirements
• Ensure e-payment enrollment for all clients offering it.
• Submit e-bills using various vendor platforms, ensuring successful transmission and compliance with each platform’s unique requirements
• Collaborate with attorneys and professional staff to gather necessary documentation and information for accurate and timely billing

Accounts receivable and Collections:

• Monitor aging receivables and implement proactive follow-up procedures on outstanding bills
• Contact clients regarding past due invoices to determine payment status and timeline
• Escalate accounts to attorneys, partners or managers when necessary to leverage additional collection efforts or when payment issues require senior-level intervention

Client Expense Management:

• Enter and review for accuracy client expenses into the billing program with proper documentation and matter coding
• Maintain detailed records of all client-reimbursable expenses

Engagement Letter and Contract Management:

• Maintain accurate and organized records of engagement letters, contracts, amendments and client documents
• Review engagement letters, contracts and amendments for billing language and requirements

Requirements:

• Minimum of one year of billing, accounts receivable or related financial experience preferred
• Proficiency with Practice Panther billing software or similar professional services billing platform preferred
• Experience with LEEDS formatting standards for legal invoicing preferred
• Proficiency with Microsoft Office Suite
• Excellent customer service orientation with ability to handle client interactions professionally and diplomatically
• Strong attention to detail and commitment to accuracy in financial records and processes
• Reliable and professional demeanor
• Ability to work in an interactive, collaborative team environment with a customer service focus, both internally and externally
• Commitment to continuous improvement, including adapting quickly to changes in priorities and processes
• A background check is required for employment. Compensation will be determined based on qualifications and experience. 

Compensation & Firm Website

• www.emerzianlaw.com
• Pay range is approx. $26.00/hour - $36.00/hour DOE. This pay range represents a good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s relevant experience and qualifications.
• All positions are fully remote with reimbursed internet, cell phone, car insurance
• All supplies and technology provided
• Flexible Schedule
• Full-time positions eligible for: Medical, dental, and vision insurance fully paid for by the company for the employee and two dependents at highest level of coverage (Blue Shield PPO or Kaiser); Reimbursed out-of-pocket healthcare costs up to IRS limits (Small Business QSEHR Plan); 401K plan with safe harbor match; Life insurance; Flex Time Off Program (unlimited).