Administrative Assistant

Emergency Environmental Services (EES) is seeking a dependable, organized, and proactive Administrative Assistant to support our day-to-day office and business operations. This position plays an important role in keeping administrative processes organized, supporting management and field operations, and providing professional communication with employees, customers, vendors, and other business partners.

The ideal candidate is detail-oriented, comfortable managing multiple priorities, and able to work independently while maintaining a high level of accuracy and professionalism.

Responsibilities

• Support daily administrative and office operations, including filing, data entry, document organization, and recordkeeping.
• Assist with scheduling, calendar management, appointments, meetings, and other company activities.
• Answer and direct incoming phone calls and respond professionally to general inquiries.
• Assist with customer and vendor communication by phone and email.
• Utilize QuickBooks for basic accounting and administrative functions, including invoicing, expense tracking, and maintaining accurate records.
• Prepare, type, format, and organize correspondence, reports, forms, spreadsheets, and other company documents.
• Assist management with administrative tasks, follow-ups, scheduling, and special projects.
• Maintain organized electronic and physical company records.
• Assist with ordering and maintaining office supplies and administrative materials.
• Help track documentation and ensure requested information is completed and submitted in a timely manner.
• Provide administrative support to field and operations personnel as needed.
• Maintain confidentiality when handling employee, customer, financial, and company information.
• Perform additional administrative and clerical duties as assigned.

Qualifications

• Strong organizational and time-management skills.
• Ability to manage multiple assignments and changing priorities.
• Strong attention to detail and commitment to accuracy.
• Professional written and verbal communication skills.
• Comfortable communicating with customers, vendors, employees, and management.
• Proficiency with computers and common office applications.
• Experience with QuickBooks or similar accounting software is preferred.
• Previous administrative, clerical, office, or customer service experience is preferred.
• Bilingual English/Spanish is a plus.
• Strong typing and data-entry skills.
• Ability to work independently while also contributing as part of a team.
• Dependable attendance and professional demeanor.

What We're Looking For

We are looking for someone who takes ownership of their responsibilities and doesn't need to be reminded of every task. The successful candidate will be comfortable identifying what needs attention, following through on assignments, staying organized, and helping keep the office running efficiently.

This position is well suited for someone who enjoys being involved in different areas of a business and wants the opportunity to grow their responsibilities over time.

What We Offer

• Full-time employment
• Competitive compensation
• Benefits package
• Paid training
• Stable, team-oriented work environment
• Opportunities for professional growth and increased responsibility
• The opportunity to support a growing environmental services organization

Emergency Environmental Services is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $27.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Calendar management: 5 years (Required)
• Administrative: 5 years (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Henderson, NV 89011 (Required)

Work Location: In person

Salary : $27 - $30