Administrative Assistant

Overview

Our client, a well-established law firm, in Rochester, NY is seeking a highly organized, detail-oriented Administrative Assistant to provide day-to-day support to attorneys and firm leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in keeping operations running smoothly.

This position is administrative and requires strong communication skills, sharp attention to detail, and a proactive, "no task too small” mindset. The ideal candidate has a positive attitude, can handle direct feedback, and works well under pressure while maintaining professionalism.

Key Responsibilities

• Provide daily administrative support to attorneys and office leadership
• Prepare, format, proofread, and manage a high volume of documents and correspondence
• Maintain organized electronic and physical filing systems
• Track deadlines, appointments, and key deliverables to ensure nothing is missed
• Assist with document management, version control, and record keeping
• Coordinate schedules, meetings, and internal communications
• Serve as a point of contact for internal staff and external stakeholders
• Support general office operations, including data entry, research, and reporting
• Assist with compiling information, summaries, and materials for projects
• Work closely with attorneys to support case-related and administrative needs
• Help manage task lists and keep priorities on track in a deadline-driven environment
• Maintain confidentiality and handle sensitive information with discretion
• Perform additional administrative duties as needed
  
  

Qualifications

• 4 years of experience in an administrative, office support, or similar role
• Legal or law firm experience is a plus, but not required
• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and stay on top of deadlines
• Comfortable working in a fast-paced, high-expectation environment
• Professional, personable, and able to take feedback well ( "thick skin”)
• Proactive, dependable, and team-oriented
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  
  

Work Environment

• In-office role, 32-35 may be up to 40 hours per week (Monday-Friday)
• Collaborative environment to work closely with attorneys
  
  

Compensation

• Salary range: $52k to $55k annually, plus benefits
• Must be authorized to work in the U.S. without sponsorship
  
  

Emerge seeks, in all of its operations, to employ individuals for available positions based on their qualifications, working knowledge, and competency. Emerge has a continuing commitment to ensure that fair and equal employment opportunities are extended to all qualified persons without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, predisposing genetic characteristics, familial status, marital status, domestic violence victim status or any other protected characteristic or based on their relationship or association with members of a protected class. Emerge is committed to diversity in its most inclusive sense.