What are the responsibilities and job description for the Landlord Operations Supervisor position at EMCOR Facilities Services?
From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.
Job Summary
The Landlord Maintenance Supervisor will oversee the day-to-day maintenance operations across properties. This position will ensure timely completion of landlord maintenance and repair obligations as well as required landlord repairs following casualty damage for Family Dollar stores. The role requires regular, ongoing engagement with Family Dollar’s landlords to ensure that repairs are completed timely and that stores remain open and maintained to brand standards. This position may also oversee Family Dollar’s adherence to leasehold maintenance and repair obligations, including engagement with landlords regarding lease requirements. The Landlord Maintenance Supervisor will lead the process of identifying landlord responsibilities, requesting landlord performance of lease obligations, monitoring compliance and addressing remedies for noncompliance as necessary. Focus areas include, but are not limited to, landlord’s successful maintenance of roofs, structures, parking and safety systems necessary to provide safe, clean and successful shopping environments. This role will also supervise a team who will coordinate vendor work, ensure timely completion of service requests, preventive maintenance, and capital projects.
Essential Duties & Responsibilities
Coordinates closely with other property management teams, including facilities maintenance, planned programs, waste and utilities, as required to maintain retail facilities. Serves as an escalation point when routine communication not producing intended result with landlords.
Manages and coordinates response to similar in-bound landlord requests for tenant actions, including resolving Family Dollar facility related defaults.
Develops and applies suitable processes to notify, motivate and respond to landlords to deliver fastest and most efficient results. Process includes but not limited to application of notice, demand and default provisions of leases and requires regular and ongoing engagement with landlords.
Manages issues effectively within two or more complex computer applications- work order management system and lease administration system.
Coordinates with lease administration, lease accounting and legal teams with Family Dollar to complete responsibilities and insure consistent and effective landlord communications.
Exercises a high-level of independent judgment and leads team to deliver results with high volume (thousands) of issues in a fast-paced environment, with urgency to serve all Family Dollar store needs.
Trains and guides skilled team members, within suitable framework to enable effective independent judgment balanced by effective control measures. Develops and applies suitable verification and quality control measures for field results.
Prepares or oversees financial reporting, including tenant allowance, landlord receivables and payables. Supports lease accounting with execution of financial tasks related the information.
Leads team that serves as primary point of contact between the company and landlords for all facilities operational issues, including but not limited to maintenance repairs, damage and destruction, utilities, etc.)
Any other duties assigned by management
Qualifications
Education
(HS Diploma, Under/Graduate Degree, etc.)
High School Diploma or equivalent combination of education and experience.
Business Experience
(prior-year’s work/related experience)
Minimum 7-10 Years Of Experience In Facilities Management.
Licenses/Certifications
Language Skills
Ability to read and comprehend instructions, including, but not limited to, safety policies, procedure manuals, and maintenance specifications. Ability to write routine reports and correspondence. Ability to effectively present information in individual and small group situations.
Understands legal terms that may vary in multiple formats of lease and other legal documents. Correctly applies often conflicting or confusing terms in complex situations, seeks and applies legal advice as appropriate to resolve thousands of issues and manage risk appropriately.
Technical Qualifications & Skills
Requires experience with MS Word, MS Excel, email, and CMMS
Possesses, develops or maintains suitable subject matter expertise in building systems, especially roof; structure; mechanical, electrical, plumbing; or paving systems to engage both landlords, consultants and contractors effectively.
Physical Demands
Position requires on-call availability
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy .
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
Geographic Disclosure
#EFS
Job Summary
The Landlord Maintenance Supervisor will oversee the day-to-day maintenance operations across properties. This position will ensure timely completion of landlord maintenance and repair obligations as well as required landlord repairs following casualty damage for Family Dollar stores. The role requires regular, ongoing engagement with Family Dollar’s landlords to ensure that repairs are completed timely and that stores remain open and maintained to brand standards. This position may also oversee Family Dollar’s adherence to leasehold maintenance and repair obligations, including engagement with landlords regarding lease requirements. The Landlord Maintenance Supervisor will lead the process of identifying landlord responsibilities, requesting landlord performance of lease obligations, monitoring compliance and addressing remedies for noncompliance as necessary. Focus areas include, but are not limited to, landlord’s successful maintenance of roofs, structures, parking and safety systems necessary to provide safe, clean and successful shopping environments. This role will also supervise a team who will coordinate vendor work, ensure timely completion of service requests, preventive maintenance, and capital projects.
Essential Duties & Responsibilities
Coordinates closely with other property management teams, including facilities maintenance, planned programs, waste and utilities, as required to maintain retail facilities. Serves as an escalation point when routine communication not producing intended result with landlords.
Manages and coordinates response to similar in-bound landlord requests for tenant actions, including resolving Family Dollar facility related defaults.
Develops and applies suitable processes to notify, motivate and respond to landlords to deliver fastest and most efficient results. Process includes but not limited to application of notice, demand and default provisions of leases and requires regular and ongoing engagement with landlords.
Manages issues effectively within two or more complex computer applications- work order management system and lease administration system.
Coordinates with lease administration, lease accounting and legal teams with Family Dollar to complete responsibilities and insure consistent and effective landlord communications.
Exercises a high-level of independent judgment and leads team to deliver results with high volume (thousands) of issues in a fast-paced environment, with urgency to serve all Family Dollar store needs.
Trains and guides skilled team members, within suitable framework to enable effective independent judgment balanced by effective control measures. Develops and applies suitable verification and quality control measures for field results.
Prepares or oversees financial reporting, including tenant allowance, landlord receivables and payables. Supports lease accounting with execution of financial tasks related the information.
Leads team that serves as primary point of contact between the company and landlords for all facilities operational issues, including but not limited to maintenance repairs, damage and destruction, utilities, etc.)
Any other duties assigned by management
Qualifications
Education
(HS Diploma, Under/Graduate Degree, etc.)
High School Diploma or equivalent combination of education and experience.
Business Experience
(prior-year’s work/related experience)
Minimum 7-10 Years Of Experience In Facilities Management.
Licenses/Certifications
Language Skills
Ability to read and comprehend instructions, including, but not limited to, safety policies, procedure manuals, and maintenance specifications. Ability to write routine reports and correspondence. Ability to effectively present information in individual and small group situations.
Understands legal terms that may vary in multiple formats of lease and other legal documents. Correctly applies often conflicting or confusing terms in complex situations, seeks and applies legal advice as appropriate to resolve thousands of issues and manage risk appropriately.
Technical Qualifications & Skills
Requires experience with MS Word, MS Excel, email, and CMMS
Possesses, develops or maintains suitable subject matter expertise in building systems, especially roof; structure; mechanical, electrical, plumbing; or paving systems to engage both landlords, consultants and contractors effectively.
Physical Demands
Position requires on-call availability
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy .
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
Geographic Disclosure
#EFS