What are the responsibilities and job description for the Immigration Case Manager - PERM position at Ellis Porter - The Immigration Attorneys?
At Ellis Porter, our goal is to improve the immigration experience for employers and individuals so they can thrive in a smaller world. To do this, we've built a team of dedicated immigration professionals (we call ourselves Porters) who believe passionately in the economic and cultural benefits that immigration provides to America, and who excel at providing our clients with refreshingly clear guidance, uniquely creative strategies, and remarkably responsive service, all with genuine empathy and a personal touch.
Immigration law is very complex and full of constant challenges, but the Ellis Porter team loves what we do, and who we do it with, and we find great satisfaction in knowing that our work positively, and intimately, impacts our clients’ lives and companies.
Our Culture
We're also immensely proud of (and protective of) our culture at Ellis Porter. It's not what you would expect from a typical law firm, because we're not a typical law firm. We take our work seriously, but not ourselves. We don't tolerate drama, and jerks are not allowed. And we’ve built a wonderfully diverse team of Porters who reflect the diversity of the clients we serve.
As our team continues to grow, we’ve remained committed to cultivating an inspiring, authentic, comfortable, and flexible work environment where you are respected, encouraged to bring your whole self to work, and challenged to continue your growth as a professional in the legal immigration field.
As our team continues to grow, we’ve remained committed to cultivating an inspiring, authentic, comfortable, and flexible work environment where you will be respected, encouraged to bring your whole self to work, and challenged to continue your growth as a professional in the immigration legal field.
Position Summary
Ellis Porter is seeking a Case Manager to join our PERM Labor Certification team where you will be part of a team of attorneys and case managers that help our global clients navigate the US immigration system. You will be responsible for guiding employers and employees through the complex PERM Labor Certification process, which is a required first step of the green card application process in certain green card categories. In this role, you will have the opportunity to help companies and their international employees achieve their strategic and professional goals - it's truly rewarding work.
This position can be fully remote from any U.S. location, or based in either our Troy, MI or Ann Arbor, MI office as an in-person or hybrid role. Please note - although this role can be remote, all work must be performed within the United States.
What You’ll Do
Ellis Porter provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
NON-SOLICITATION STATEMENT: No agencies please. Ellis Porter (EP) recruits candidates exclusively utilizing our internal Talent Acquisition team. EP does not accept any liability for fees for resumes from recruiters or employment agencies (“Agency”), without a binding, written recruitment agreement between EP and Agency describing the services and specific job openings (“Agreement”). EP may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contacts with any person within EP is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any employees of EP with recruiting inquiries or resumes.
Immigration law is very complex and full of constant challenges, but the Ellis Porter team loves what we do, and who we do it with, and we find great satisfaction in knowing that our work positively, and intimately, impacts our clients’ lives and companies.
Our Culture
We're also immensely proud of (and protective of) our culture at Ellis Porter. It's not what you would expect from a typical law firm, because we're not a typical law firm. We take our work seriously, but not ourselves. We don't tolerate drama, and jerks are not allowed. And we’ve built a wonderfully diverse team of Porters who reflect the diversity of the clients we serve.
As our team continues to grow, we’ve remained committed to cultivating an inspiring, authentic, comfortable, and flexible work environment where you are respected, encouraged to bring your whole self to work, and challenged to continue your growth as a professional in the legal immigration field.
As our team continues to grow, we’ve remained committed to cultivating an inspiring, authentic, comfortable, and flexible work environment where you will be respected, encouraged to bring your whole self to work, and challenged to continue your growth as a professional in the immigration legal field.
Position Summary
Ellis Porter is seeking a Case Manager to join our PERM Labor Certification team where you will be part of a team of attorneys and case managers that help our global clients navigate the US immigration system. You will be responsible for guiding employers and employees through the complex PERM Labor Certification process, which is a required first step of the green card application process in certain green card categories. In this role, you will have the opportunity to help companies and their international employees achieve their strategic and professional goals - it's truly rewarding work.
This position can be fully remote from any U.S. location, or based in either our Troy, MI or Ann Arbor, MI office as an in-person or hybrid role. Please note - although this role can be remote, all work must be performed within the United States.
What You’ll Do
- Coordinate and track recruitment activities (newspaper ads, online postings, job orders, etc.), ensuring compliance with Department of Labor (DOL) regulations and capturing required documentation for the recruitment file.
- Communicate with HR contacts, employers, and employees to gather detailed job and candidate information, and clarify recruitment logistics.
- Maintain accurate and timely case files and recordkeeping, including prevailing wage requests, recruitment evidence, and correspondence with government agencies.
- Monitor case timelines and deadlines, proactively following up on pending items (prevailing wage determination, recruitment period completion, etc.).
- Prepare PERM recruitment summary reports and matrices for attorney review.
- Respond to basic inquiries from employers/employees about process steps, status updates, and required documentation (deferring legal advice to attorney as needed).
- Prepare drafts of PERM Labor Certification forms, including ETA 9089, for attorney review and signature.
- Organize documentation in response to DOL PERM audit requests, ensuring all evidence is compiled for attorney review and submission.
- Draft, format, and assemble cover letters, exhibits, and supporting materials for PERM filings.
- Maintain case management system records and update status/notes for all ongoing PERM cases.
- Provide administrative support including scheduling meetings, managing correspondence, and ensuring document retention in accordance with regulatory guidelines.
- Perform other duties as assigned by management.
- Bachelor’s degree, or equivalent relevant experience.
- 1 years of experience working in the legal field, preferably within immigration as an Immigration Case Manager/Paralegal. Experience preparing PERM Labor Certification applications is a plus.
- High level of attention to detail and organization, emotional intelligence, and empathy.
- Ability to prioritize and manage a busy PERM Labor Certification caseload in an efficient manner and consistent with numerous inflexible legal deadlines.
- Experience utilizing legal systems (Ex. BlueDot, DOL FLAG, INSZoom, or similar in-house proprietary systems).
- Ability to work under pressure in a fast-paced environment, while maintaining a positive and calm professional attitude.
- Excellent client service skills, delivering highly responsive and proactive client service, including the ability to break down complex legal concepts into language that is easy for clients to understand.
- Ability to communicate and collaborate professionally and effectively with team members.
- Passion for the immigration field.
- An opportunity to do challenging and highly rewarding work at a fast-growing firm with an inspiring mission.
- An opportunity to join intelligent, creative, and dedicated immigration professionals who value respectful, collaborative working relationships.
- Inclusive firm culture celebrating diverse perspectives, backgrounds, identities, and experiences.
- People-centered workplace policies and flexible work schedules, including remote work opportunities.
- Competitive compensation, health/dental/vision/life insurance benefits, a 401(k)-retirement savings plan with employer-matching, and a generous paid-time-off policy.
- Casual attire, plenty of free food, and regular opportunities for exposure to international cuisine and culture.
Ellis Porter provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
NON-SOLICITATION STATEMENT: No agencies please. Ellis Porter (EP) recruits candidates exclusively utilizing our internal Talent Acquisition team. EP does not accept any liability for fees for resumes from recruiters or employment agencies (“Agency”), without a binding, written recruitment agreement between EP and Agency describing the services and specific job openings (“Agreement”). EP may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contacts with any person within EP is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any employees of EP with recruiting inquiries or resumes.