Executive Assistant

Elite Team Offices, Inc. – Holding Company

We are a diversified construction and real estate development firm generating over $200 million in annual revenue across multiple sectors:

• Elite Landscape $110M in landscape construction and maintenance
• Stockbridge General Contracting / LAGE $75–$100M for utility-scale solar fields
• Stock Five Companies $40M in commercial real estate & development projects.

Known for innovation, rapid growth, and operational excellence, we are seeking a high-caliber Executive Assistant to support our Founder & President in managing complex business activities, optimizing productivity, and maintaining organizational efficiency.

Position Summary

The Executive Assistant will serve as a key support role to the Founder & President, providing high-level administrative, operational, and logistical support. This role requires a proactive, highly organized professional with exceptional attention to detail. The ideal candidate is resourceful, thrives in a fast-paced environment, and can manage travel logistics (including private airplanes, pilots, and flight coordination), calendars, communications, and project follow-through on high-impact private and business initiatives.

Key Responsibilities

Executive Support & Administration

• Manage the Founder’s complex calendar, prioritizing meetings, travel, and business commitments across multiple companies and project sectors.
• Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
• Prepare, review, and organize executive-level correspondence, reports, presentations, and briefing materials.
• Serve as the primary point of contact internal/external stakeholders, partners, and executive peers.

Travel & Logistics Management

• Coordinate all business and personal travel itineraries, including commercial and private aviation, hotel accommodations, ground transportation, and flight schedules.
• Coordinate President Founder with our Pilots and aircraft scheduling employee.
• Monitor travel budgets, preferences, and frequent flyer programs.

Project & Task Management

• Track, monitor, and follow up on the Founder’s key business tasks, project deadlines, strategic initiatives, and action items.
• Maintain accountability systems ensuring timely completion and updates of high-priority projects.
• Assist in coordination and oversight of real estate, construction, and development project documentation.
• Philanthropy; assist with our “Stockbridge Family Legacy Fund” and our annual nonprofit event “Spring Sing.”

Meeting & Stakeholder Coordination

• Organize and facilitate executive-level meetings, board, trade partner, trade professionals, banker/investor, and project/site visits.
• Prepare agendas, record meeting minutes, and follow up on action items.
• Liaise between vendors, investors, legal teams, consultants, and senior project managers.
• Family

Operational Efficiency & Support

• Help monitor and streamline systems for document management, project tracking, and executive reporting.
• Assist with strategic initiatives related to the Real Estate companies’ corporate development, growth planning, and investor relations.
• Support the Founder in personal and business alignment, balancing professional responsibilities and private commitments.

Qualifications

Required:

• 5 years of Executive Assistant or Chief-of-Staff support to C-suite or founder-level executives.
• Experience in (real estate-brokerage, escrow, lending), construction, civil engineering, or similar industries
• Advanced proficiency in Microsoft Office Suite, and project management tools (e.g., Acumatica, CRM, Workforce Go, GC Pay, Trailed, CoStar, Bluebeam)
• Strong written and verbal communication skills
• Exceptional organizational skills and ability to multitask under pressure.

Preferred:

• Experience scheduling and managing private aircraft travel.
• Familiarity with contracts, development deals, or financial reporting
• Bachelor’s degree in business administration, Communications, or related field
• Event planning for non-profit organizations event(s)

Key Attributes

• Highly professional and polished demeanor
• Anticipatory, solution-oriented, and detail-driven
• Trustworthy with highly confidential information
• Calm under pressure and adaptable to shifting priorities.
• Strong initiative and ability to operate with minimal direction.

Compensation & Benefits

• Competitive salary ($90K–$140K depending on experience)
• Bonus potential and performance-based incentives
• Health, dental, vision, retirement benefits
• Paid vacation and travel perks.
• Opportunity to grow into Chief of Staff or Operations role.