Contract Administrator ETO

CORE AREAS OF RESPONSIBILITY
Contract Administration:
•Process awarded contracts and maintain contract tracking systems.
•Coordinate execution of contracts, amendments, and change orders.
•Maintain accurate electronic and physical contract records.
•Monitor contract deadlines, deliverables, and documentation requirements.
•Support project closeout activities and final document collection.
•Coordinate document routing and signatures.

Subcontractor Compliance:
•Manage subcontractor onboarding and compliance requirements.
•Collect and maintain documentation including W-9s, Business licenses, DIR registrations, Prequalification
packages, Contract compliance documents
•Track outstanding requirements and proactively follow up with subcontractors.

Public Works & Labor Compliance:
•Support certified payroll and prevailing wage compliance processes.
•Coordinate labor compliance submissions through customer and third-party portals.
•Track apprenticeship and public works compliance requirements.
•Assist with owner, auditor, and agency requests.
•Maintain compliance records and supporting documentation.

Administrative & Project Support:
•Maintain departmental trackers and reporting tools.
•Support RFP and prequalification submissions.
•Prepare compliance correspondence and project documentation.
•Monitor department workflows and shared inboxes.
•Assist with special projects and process improvement initiatives.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
•Strong organizational and time management skills
•Exceptional attention to detail
•Excellent written and verbal communication skills
•Ability to manage multiple deadlines and changing priorities
•Proficiency in Microsoft Outlook, Word, Excel, and Teams
•Familiarity with public works projects and prevailing wage requirements.
•Experience with certified payroll, DIR compliance, or labor compliance programs preferred
•Experience working with project management, accounting, or compliance tracking software preferred

EDUCATION AND EXPERIENCE
•2 years of experience in contract administration, construction administration, project administration,
compliance adminiistration or related contruction industry support roles
•High School diploma or GED required, associates or bachelors degree in related field preferred

PHYSICAL DEMANDS AND REQUIREMENTS
•Ability to lift and/or carry up to 40lbs.
•Regularly required to sit, talk, listen and maintain visual acuity
•Prolonged periods sitting at a desk and working on a computer
•Repetitive hand and eye coordination and manual dexterity to operate a computer keyboard and basic office
equipment
•Subject to sitting, standing, reaching, walking, twisting and kneeling to perform essential functions
•Largely sedentary role