Office Administrator

Office Administrator Job Description

Job Title: Office Administrator

Department: Operations / Programs

Reports To: Operations Director

FLSA Status: Full-time non-exempt

Summary:

Support all administrative aspects of Elijah Rising operations and programs by directly assisting the Executive Director and Operations Director with scheduling, event planning, reporting metrics, data collection, and various other administrative tasks. Responsible for leading Bible studies, prayer, and discipleship meetings in accordance with Elijah Rising’s Christian faith. 

Required duties and responsibilities:

(Other Duties May be Assigned As Necessary)

General 

• Reply to administrative emails with speed, accuracy, and courtesy
• Receive calls, take messages, and route them appropriately 
• Maintain office and executive calendar 
• Lead meetings, deliver presentations, and speak in group settings
• Responsible for retrieving metrics from staff, aggregating the data, and reporting to the Operations Director.
• Create, maintain, and implement tracking mechanisms to gather and report data in a timely manner
• Capture accurate and timely reporting of all in-kind donations
• Serve as administrative support for headquarter staff 

Event Planning 

• Establish and maintain relationships with vendors and venues
• Plan event details and aspects, including seating, presentations, and dining 
• Create reliable financial reports and collect payments on time
• Remain under budget with all costs
• Manage events and troubleshoot potential problems that may arise
• Maintain a working knowledge of the complex needs of a wide variety of events

Supervisory Responsibilities

• Oversee volunteers for various events
• Will serve as first point of contact for all volunteers
• Coordinate logistics for programs, events, and volunteer opportunities

Qualifications

• Must have communication, writing, and language skills
• Must be extremely detail-oriented
• Must have strong time-management skills
• Must possess a high capacity for managing multiple event and project logistics 

Technical Competencies:

• Proficient in Google Workspace tools 
• Comfortable navigating Apple/macOS systems
• Knowledge of 1Password for secure credential management
• Working knowledge of BambooHR
• Effective communication using Slack or similar internal messaging tools
• Ability to create and deliver professional presentations using Google Slides, Keynote, or similar software
• Excellent computer skills needed
• Able to create spreadsheets, graphs, charts, presentations and other documents

Communication Skills

• Must be able to manage time efficiently to meet expected weekly deadlines
• Able to read, analyze, and interpret professional journals and general business periodicals
• Able to write reports, presentations, blogs, and essays, as needed

Mathematical and Reasoning Skills

• Must be able to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations 
• Able to define problems, collect data, establish facts, and draw valid conclusions

Physical Demands

Physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The employee is frequently required to stand, walk, reach, and drive using legs, arms, and hands. Vision requirements include close vision, far-range vision, and the ability to focus. Hearing requirements include the ability to hear a normal conversation in normal ranges and the ability to be in moderate to loud environments for extended periods of time.
• Other physical requirements specific to this job: 
  • Occasionally required to lift/carry and push/pull up to 50 lbs
  • Occasionally required to climb stairs, bend or stoop, kneel or crouch

Other Requirements

• Must have reliable transportation
• Must possess a valid state driver’s license and valid vehicle insurance
• Must be able to drive a 15-passenger van
• Must be able to drive on the highway for long distances (2 hours )
• Must submit to and pass a pre-employment drug test and periodic drug tests during employment
• Must be able to pass all background screens
• Must be proficient in Quickbooks

Education, Training, and Experience 

• Bachelor’s Degree Preferred
• One or more years of experience working in anti-trafficking or trauma-care preferred
• Must complete Elijah Rising’s Basic Training and Restorative Care Orientation
• Must complete all Elijah Rising’s Trauma Trainings pre-service and in-service