What are the responsibilities and job description for the Recruitment Coordinator position at Elements?
Recruiting Coordinator
Location: Manhattan, New York City
Working pattern: Hybrid
Contract: fixed-term contract
About the opportunity
Elements Talent Consultancy is looking for an experienced Recruiting Coordinator to support a fast paced, high volume recruitment environment in Manhattan, NYC.
This is an excellent opportunity for someone who thrives in a busy talent acquisition function, enjoys building strong relationships and has a solid understanding of Applicant Tracking Systems (ATS), particularly Ashby.
We’re looking for someone who is highly organised, proactive and adaptable, with the confidence to manage competing priorities while delivering an exceptional experience for candidates and stakeholders.
Key responsibilities
- Coordinate high volumes of interviews across multiple teams, managing complex schedules, last minute changes and competing priorities.
- Manage interview logistics across different time zones, ensuring a smooth and efficient process for candidates and interviewers.
- Use Ashby and other ATS platforms to maintain accurate candidate records, update recruitment stages and support an organised hiring process.
- Build strong relationships with recruiters, hiring managers, interviewers and candidates, acting as a trusted point of contact throughout the recruitment journey.
- Communicate clearly and proactively with stakeholders, keeping everyone informed of interview schedules, changes and next steps.
- Identify opportunities to improve coordination processes, streamline workflows and enhance the overall candidate experience.
- Handle confidential candidate information with professionalism and discretion.
- Remain flexible and solution-focused in a fast-moving environment where priorities can change quickly.
What we’re looking for
- Previous experience in a Recruiting Coordinator, Talent Coordinator or similar recruitment operations role.
- Proven experience managing high-volume interview scheduling in a busy recruitment environment.
- Strong ATS knowledge, ideally hands on experience with Ashby.
- Excellent organisational skills and the ability to manage multiple priorities accurately and efficiently.
- Strong relationship-building and communication skills, with the confidence to work with stakeholders at all levels.
- A proactive, adaptable approach and the ability to resolve scheduling challenges calmly.
- A candidate-first mindset, with a genuine focus on delivering a positive recruitment experience.
- Experience coordinating interviews across multiple teams, locations and time zones.
Why join?
You’ll have the opportunity to join a growing recruitment environment where your coordination expertise, stakeholder relationships and attention to detail will make a real impact. You’ll play a key role in keeping hiring processes running smoothly and ensuring both candidates and hiring teams receive a consistently high level of support.
Interested? If you have strong high-volume coordination experience, excellent ATS knowledge and enjoy building relationships in a fast-paced environment, we’d love to hear from you.