Project Coordinator

Who is Element?

We serve as a partner at the intersection of innovation and our clients' needs, efficiently crafting meaningful user experiences for government and commercial customers. By breaking down complex problems to their fundamental elements, we create modern digital solutions that drive efficiencies, maximize taxpayer dollars, and deliver essential outcomes that serve the people. 

Why Work at Element?

Make an impact that resonates-join our vibrant team and discover how you can improve lives through digital transformation.  Our talented professionals bring unparalleled energy engagement, setting a higher standard for impactful work. Come be a part of our team and shape a better future. 

Position Summary:

We are looking for a highly motivated and experienced Project Coordinator to provide full-time administrative, coordination, and logistical support for a federal government contract. The Project Coordinator will ensure smooth day-to-day operations of the program by managing schedules, tracking deliverables, maintaining documentation, and supporting project governance activities.

This role requires strong organizational skills, experience in federal contracting environments, and proficiency with modern collaboration and project tracking tools.

• Provide full-time administrative and logistical support, ensuring efficient coordination across project teams and stakeholders.
• Schedule and coordinate all team meetings, working sessions, and governance forums, ensuring appropriate attendance, agendas, and follow-ups.
• Maintain and manage action item logs, ensuring timely tracking, updates, and closure of tasks and decisions.
• Support development and maintenance of project plans and schedules, including updates to milestones, dependencies, and delivery timelines.
• Use Confluence and Jira to manage project documentation, track work items, and support Agile delivery processes.
• Develop and maintain documentation and collaborative content using Google Docs and Google Workspace tools.
• Assist with onboarding of new resources, particularly those supporting CMS contracts, ensuring access, documentation, and orientation materials are complete.
• Support risk and issue tracking, including logging, updating, and escalating program risks and blockers as needed.
• Prepare and distribute status reports, summaries, and updates for internal teams and government stakeholders.
• Support technical document review and editing, including grammar checks, formatting consistency, and clarity improvements for program documentation.
• Coordinate with project managers, product owners, technical teams, and stakeholders to ensure alignment on deliverables and timelines.
• Maintain organized records of project artifacts in accordance with federal documentation and compliance requirements.

• Bachelor’s degree in Business Administration, Project Management, Information Systems, Communications, or related field (or equivalent experience).
• 4 years of experience in project coordination, project support, or program administration roles.
• Experience working in federal government contracting environments, preferably supporting CMS or healthcare-related programs.
• Demonstrated experience supporting project plans, schedules, and delivery tracking in complex environments.
• Proficiency with Jira and Confluence for Agile project tracking and documentation management.
• Strong experience using Google Workspace tools (Docs, Sheets, Drive, Calendar) for collaboration and documentation.
• Experience supporting CMS contract onboarding processes, including resource setup, documentation access, and compliance requirements.
• Familiarity with Agile or SAFe environments.
• Experience with risk and issue tracking, including maintaining logs and supporting mitigation follow-up.
• Experience preparing and distributing status reports and executive summaries.
• Experience supporting technical reviews, editing, and documentation quality assurance.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in documentation and tracking.
• Ability to work effectively in fast-paced, deadline-driven environments.
• Strong interpersonal skills and ability to coordinate across multiple teams and stakeholders. 
• US Citizenship or Permanent Residency required. 
• Must reside in the Continental US.
• Depending on the government agency, specific requirements may include public trust background check or security clearance.

• Experience supporting large-scale federal IT or healthcare programs.
• Experience using reporting or dashboard tools (e.g., Excel, Power BI).
• Project Management Professional (PMP) or CAPM certification (preferred but not required).