Office Administrator/Bookkeeper

Job Overview:

We are seeking a highly organized and motivated Office Administrator/Bookkeeper to oversee daily office operations. Responsibilities include performing customer interactions, handing procurement tasks, and executing accounting functions. This multifaceted position ensures the smooth functioning of our workplace while maintaining accurate financial records. If you are passionate about numbers, have a keen eye for detail, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.

Office Administration Responsibilities:

• Manage daily operations of the office to ensure a smooth workflow across departments
• Greet clients and guests warmly, ensuring a professional and welcoming office environment
• Manage incoming phone calls, provide assistance, and direct inquiries appropriately
• Handle incoming and outgoing mail, including sorting, distributing, and processing
• Digitize and organize documents to maintain an efficient filing and records system
• Monitor and replenish office and shop supplies inventory/manage vendor relationships for procurement needs.
• Maintain cleanliness and organization in office and reception spaces
• Provide excellent customer service, potentially interfacing with customers to finalize financial transactions.
• Communicate with vendors to obtain quotes, place orders, negotiate pricing, and ensure correct delivery
• Maintain clear and professional communication, both written and verbal.

Bookkeeping Responsibilities:

• Handle accounts payable and receivable
• Process payroll and employee reimbursements
• Reconcile bank accounts and credit cards
• Maintain accurate financial records using accounting software
• Prepare reports and assist with budgeting and year-end audits
• Coordinate insurance documents with customers
• Maintain accurate employee records, insurance enrollment, onboarding/offboarding
• Proven experience in office administration or a similar support role –required

Requirements (Education/Experience/Skills):

• Associate's or Bachelor's degree in Accounting, Business Administration, or related field – preferred
• High school diploma or GED Certificate – required
• Ability to operate a computer using relevant software applications including Quickbooks, MS Office Suite, Access/Excel skills (e.g., formulas, pivot tables, data analysis). –required
• Professional, customer focused, demeanor with strong verbal/written skills – required
• Organized and capable of multi-tasking – required
• Proactive and able to work as a team player – required
• Possess a strong work ethic and desire to excel in a dynamic, fast paced organization – required
• Excellent attention to detail and organizational skills, with strong problem-solving skills
• Strong analytical skills with the ability to identify errors or discrepancies.
• Reliable with patience and professionalism

Note: This summary is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position.

Candidates interested in this position should visit our website, learn about our company, and then submit a cover letter with their resume. Your cover letter should include why you think you would be a good fit for this role.

Electromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services

Job Type: Full-time

Pay: $22.00 - $29.00 per hour

Work Location: In person

Salary : $22 - $29