Administrative Assistant

Purpose:Responsible for a variety of office, typing, data entry, filing, and telephone tasks. The candidate must have experience and knowledge of office processes and be very computer knowledgeable. Proficient in the use of MS Office products, office equipment usage. Must be able to answer incoming telephone calls in a friendly and professional manner. Must have a detail-oriented attitude and be capable of performing paperwork processing and filing processes, in both paper and digital formats. Must be willing to learn and customer specific policies, procedures, and work instructions. Reports to:President and CEO and Accounting/HR Manager Direct report staff:None. Duties and Responsibilities·         Responsible for answering incoming telephone calls.·         Processes and file production travel documents.·         Process and file shipping and receiving documents.·         Ensures and verifies that all processed records are complete.·         Responsible for correctly and completely scanning required documents into FileMaker (ERP System.)·         Responsible for processing all vendor invoices into Accounting System.·         Responsible for preparing and distributing customer billing invoices.·         Responsible for matching packing slips with the invoices received.·         Responsible for examining all associated documents and records for completeness and accuracy.·         Performs the tasks associated with routing deliveries, ordering supplies, and coordinating staff communications.·         Follows the Policies and Procedures listed in the Quality Assurance Program manual that impact production and quality, data entry, and safety.·         Must dress and act in a neat, clean, and professional manner.·         Adhere to proper PPE plant requirements.·         Must update Filemaker for employee set up, timeclock, and Org Chart with employee changes.·         Maintain vacation and points for employees.·         Recruiting pre-screen potential candidates, schedule interviews, perform orientations for new hires, and distribute benefit information.·         Responsible for updating labor hours for payroll.·         Responsible for coordinating employee uniform needs.·         Maintain online invoices (T-Mobile, Linde, AmeriGas, Nipsco-Griffith, and Hammond, Republic, etc..)·         Assist with inventory counts.·         Assist Purchasing Agent and Accounting/HR Manager as needed.   Skills/Qualifications:High School Diploma.Proficient user of MS Office programs; Outlook, Word, Excel, Microsoft Edge, etc.Good verbal and written communication skills.Performs all duties in a safe manner that will not cause injury to self or others. Handles pressure, calmly and safely. Gives feedback and maintains a safe and healthy working environment.Company DescriptionWe are an industrial motor repair company that mainly does repair work on electric engines.

Salary : $17 - $25